I was trying to help, but in a humourous way. I think I have given you good advice about finding out the name of the right person, and the basic structure.
It's not that hard to write a letter, that's why I played around with a sketch that was on the young ones when Neil wrote a letter to his bank manager, obviously no-one realised. Nevermind.
I don't feel I should apologise I was the only one who replied to your request for a while.
If you cant think what to put in a letter try thinking about what a good cleaning company has to offer, or write to a few cleaning companies pretending to be somebody needing a cleaner and ask for information of what they have to offer, go on internet sites of all major cleaning companies in the uk.
Think about what a letter is actually going to do. If they dont require a new cleaning contract they'll either throw it or file it, if they are thinking about having a new cleaning company they MAY ring you when they have the time.
The letter, in my opinion, is just like an ice breaker. But, you HAVE to call them back because most companies aren't THAT bothered or are too busy.
So really, all you need to say is LIKE I FIRST SAID,
Dear Mr/Mrs (whatever their name is, which you should already have found out)
We are a new/local/large/small cleaning company operating in the (whatever area you operate in),
mention things like being insured,
our staff are fully trained and where uniforms
our standards are exceptionally high
just re-write stuff that you have RESEARCHED from other cleaning websites and put them in different words.
I have been running my business for about 6 months and try not to ask people for info unless I'm really stuck or if it's something that wont be taking somebody else's hard work away.
Look at my previous posts and I have never asked for somebody to GIVE me anything (risk assessments, tender/quote examples etc) because I always look in the archives first.
I spent 8 months researching stuff off this forum while I was working approx 60 hrs a week cleaning for other cleaning companies MOST info you will find if you do a lot of searching and sifting through.
Hope I have helped now, I don't like to be regarded as a tosser!