[nat1]

Hi all have just been to look at a commercial premises for a 1 off clean & one of the things they want doing is cleaning of 45 filing cabinets(some need stickers removed, can anyone reccomend a good product for this?), 9 desks wiped over & 64 blue swivel office chairs vacuumed & 6 white chairs(fabric) have some slight staining on them so this needs removing.  The company are moving location so they want a end of tenancy clean as well.  They require 2 quotes 1 for the filing cabs etc & 1 for the big clean...The filing cabs 1 will poss be done over 2 to 3 days as staff will still be in & we wont have access to all of them at once, the big clean will be done when the office has been completely emptied so we will just be vacuuming, washing down skirtings, cleaning 3 kitchens, all small about 4 wall units in each a couple of microwaves & 3 fridges.  Also 3 loos, sinks as well & 5 lots of stairs all carpeted.  Did not get the square footage of the building, but all in all there's 15 offices,3 kitchens,3 loo's & reception area(not that big).Also they are looking for a cleaner for the new offices which is 5500sq ft mainly 1 level with 1 kitchen & not sure how many loo's, plus obviously reception area.  Have not yet seen the new offices but they are new- they have also asked my partner to do any general maintenance work on the offices as & when required, so we would love to bag this 1.  Could anyone give me a gen idea on pricing, the filing cab etc , the 1 off big clean & the general clean off the new offices which would be 6 hrs a week over 3 days.  I know im asking alot but would be of great help if you could advise!!! Many many thanks Natalie......

[Pristine Clean]

Well heres a label remover spray

http://www.maplin.co.uk/searchtemplate.asp?criteria=Label%20Remover%20Spray

pricing this one will need some working out.

Also depends on how many people you have doing the job and at what rate you might pay them.

Make sure you earn out of it... but not over priced.

[BDCS]

Ambersil label remover - smells of oranges but works, Spray it on, leave to dwell for a couple of minutes, peel off and wipe.

[nat1]

Hi pristine clean, thanks for quick reply, there will just be my partner & I doing both cleans!!

[Pristine Clean]

Well depends on if you want the regular work. Or the one off cleans.

People run business in many different ways. You have to do what suits you.

If that was me, yes obviously you need to earn out of it. But the one off cleans you can go in cheaper... and make that part of the deal on the quotation.

If you get the regular work then the one off cleans will be discounted. No regular clean then add around 40% extra.. that is just an example.

Also depends on the freqeancy of the regular clean but i would aim for around 2 hours each time. At about £11.50 - £13.00. Thats not including chemicals or bin bags etc

Are you Vat registered? If so that plus vat. If its alot of hours say each night then you could lower the price per hour.

I dont quote per hour as they then cannot say you were not on site for the amount quoted... we use task lists instead and have to be completed.

Hope this helps...and as BDCS SAYS Ambersill..good product probably better than maplins. And yes definatley smells of oranges. So thats better for the client.

The as and when require is sometimes left up to the client to decide on that. Ask them what it is they want and how many people  work in the office. But I would say at least every other day.



Dave

[nat1]

Hi forgot to mention if we get the regular clean at the new offices what paperwork would need to  be in place on our behalf, the company have told us if the price is right then we would start on a 3mth contract.Many thanks natalie

[nat1]

Hi for the 1 off big clean my partner & myself will be doing it, is 12.50 per hr cheap or the going rate? were in the m/cr area! Im thinking about 12-15 hours. Ta Natalie

[Pristine Clean]

Yes that price sounds about right to me but on a one off I would have given a price of say £150 per day or 320 for the lot.. (Dont go buy those prices thats just an example).

Dont tell them the amount of time on one off jobs as you could finish earlier. So estimate the time it will take. Add a bit more. plus cost of chemicals and equipment and then your markup. Then you get your price.

3 months sounds fine. Depends on you but they want to see if you are any good.

Like I said before you need to run it your way, we only require 10 days notice we do not tie the customer down to 30 - 90 days notice.

We dont want to be there if they dont want us there and we have never been asked to lave a contract yet..only when they have gone belly up!

Paper work you will need COSHH SHEETs, t&c thats your contract.. and health and safety policy.. proof of insurance it all looks good.

Best of luck

Dave

[nat1]

Many thanks Dave for your advise, COSHH sheets, how do I get this? I know it's to do with the chemicals that will be used etc, but not exactly sure how to access 1. T&C's & Health & Safety Im presuming I run these up myself-what sort of things are expected to be put in the T&C's, is it things like what cover you can provide for hols & sickness,the notice you require if the contractor wants you out, late payment procedures, the company are very big on enviromental products & would expect us to provide these, so would I put some kind of statement in the T&C's to say we are aware of the importance of eco products?.  Regarding the Health & Safety bit is this the Risk Assessment? if so, I would not be able to provide this until I actually see the premises, do I just walk round the building noting any hazards that could occur (ie) trailing cables etc... They want us,if we get the contract to work whilst their there due to the "confideniality" of the business so I suppose the "Health & Safety is perhaps even more important.  Sorry to so much info, any help will be greatly appreciated, many thanks Natalie ps sorry would you quote £150 for the cleaning of the filing cabs etc as this is a different quote to the 1 off big clean? Ta!!!

[paul pantony]

Hi Nat, get a lever arch file, a quailty one with a sleeve on the cover for your A4 logo to go in.
A bunch of clear A4 punch pockets. First page is a contract management page, i.e. how many cleaners,what hours and a basic list of what they will be doing. I.e. kitchen areas, carpeted areas, stairs....etc. Next few pages, method statements. A page for every task no matter how silly it sounds. Mopping, Wiping, Dusting. And list how they should be doing it and how often.
Next few pages, risk assesments. Again a page for every task, list the job, list the risks. i.e. hoovering, risks would be to check cables, check PAT test date, trailing cable signs.......
Then COSHH sheets. Agian a page for every product. Ask the company who supplies your chemicals for safety data sheets. Tesco will not do.!
Then add an environmental assesment, just explaining what you do in terms of being green. i.e. using microfibre cloths to reduce use of chemicals etc...
At the back of the file have a health and safety policy, thorough explaination of PPE,equipment, chemicals etc....
Lastly have an empty plastic sleeve for out of use tags, for equipment that has either been found dangerous or out of PAT test etc.....
This constitutes a site pack.
Be sure to check it every so often and check all details are upto date and sign it off.
I sincerely hope this helps.
I thank you and goodnight,,,,,bows and goes to bed!!

[paul pantony]

OOH and leave the sit pack on site and inform all the staff where it is. Its the law!!

[nat1]

Hi Paul many thanks for all your great advice, will get all the relevant info together & fingers x will bag my 1st commercial!!!- T & C's ive seen you can buy these on the internet which are suppose to be relevant for numerous businesses, is this essential? or do alot of people just put together what they think is relevant?? Cheers Natalie