[geefree]

Had a customer swear she paid me last month by cheque... not a large amount.. but all the same, i am sure she was not in... and my sheets tell me she owes..

without going to the bank (i may have to this time)...

do you all write cheque numbers down... against payment.

or do you simply put them in the bank.

just want a better way of doing this so i can pinpoint it straight away should it arise again.

Thanks.

[dmlservices]

ask her for cheque ref no, then check your statement, or go to bank. if still not resolved ask her to check money has gone out of her account, and ref no.


daz

[twt]

I record cheque number, sort code, account number address and name for every cheque i recieve it takes a bit of getting used to but it is well worth it as i have been able to prove to a  customer that she had not paid by quoting the last cheque number she gave me. Also if someone sends a cheque with no address on it you can check your records to see who it from.

[gerard mcmanus]

I have taken a couple of cheques but thankfully not many, just prefer the cash. But I just mark any none payers and record it on the system, generally because I go by on a scheduling system, I always catch my custies in and collect payment at the same time.

So I never have more than one or two that I have to collect from, so its not that hard to keep track off. But if I dont catch them in I just right on there next booking, owes...£.., then if I collect it before there next booking I just scrub i out.

You have to keep some sort of record though, its a must.

Gerard 

[jaykie]

keeping a record is called george or wcp

[Oakley Windows]

keeping a record is called george or wcp

That doesnt stop a custy trying a fast one on with you.

It also doesnt stop you from FORGETTING to record it in George.

Anymore than forgetting to tick the card in your box that contains the details of customers that still owe for last visit.

[jaykie]

theres no way i could forget to mark off a payment as after each day i take my printed sheet and mark off all the jobs done, all the jobs paid and how they paid, also when i recieve payment from custy the slip they send with payment sits on keyboard till i next go on comp. Think you can prove her wrong if she has paid as its a cheque payment, vertuly impossible if she said it was cash.

[wightsurf]

I have had this problem, i just ask them to give me the check number.It soon stops them from trying to pull a fast one !!

[Ian W]

I pay mine into the bank using their machine. It agrees the cheques value with you, then prints a receipt out with a copy of the cheques on it. 

[john tomkins]

I just record all cheques put in the bank on the paying in book stub, any problems and they are all recorded there, like jaykie says, tricky if it was cash.

[Davie T]

Buy a notebook.
Enter:-

Date
Customer name
Invoice No
Value     £
When you paid in the cheque
On the back of the cheque enter your own pay in No. ( start with say 100 and increase with every pay in) - If by some chance the cheque is returned to you from the bank, you can then establish who sent you the cheque.
It's so easy !

[jaykie]

I had a cheque returned to me from the bank, went round a few days later and she paid cash, done her windows today and she paid cash straight away, i did think she was going to ask me not to come back.

[rah]

I have always logged every cheque ever received, simple if you have access or MS works equivalent just need to make colums and enter details, chq No, Date amount and address, I have experienced what you are now and when they try it, simply supply them with the last 5 cheque details, you'll never get it again from that custy.

Rob.

[Paul Coleman]

Had a customer swear she paid me last month by cheque... not a large amount.. but all the same, i am sure she was not in... and my sheets tell me she owes..

without going to the bank (i may have to this time)...

do you all write cheque numbers down... against payment.

or do you simply put them in the bank.

just want a better way of doing this so i can pinpoint it straight away should it arise again.

Thanks.

I photocopy (on my scanner and printer) EVERY cheque just before I bank it.  I get 6 on an A4 sheet (3 each side).  There have been occasions when it's been really important to do this.  I know it adds to the paperwork but it stops anyone fiddling me this way.  It's also a very useful thing to do in case you ever get an IR investigation.

[chrismyrie]

I pay mine into the bank using their machine. It agrees the cheques value with you, then prints a receipt out with a copy of the cheques on it.

HALIFAX BANK, very handy

[trike]

on line banking very easy,and you can check when ever you like,no time wasted

[[GQC] Tim]

(apart from George keeping track of debts)

Always take a photograph of your cheques along with the cheque deposit slip.

I'm only allowed to fit 10 in an envelope, so I lay em out on my desk, and take a high resolution picture. When the funds cleared (checked with Internet Banking), I delete the picture off my PC, and throw away the post office/bank receipt. Way to much work writing them all down.

I've learned my lesson.

[Ian W]

I pay mine into the bank using their machine. It agrees the cheques value with you, then prints a receipt out with a copy of the cheques on it.

HALIFAX BANK, very handy

That's the one Chris. 
And welcome to the forum.

[dai]

I keep a book too,  I make four columns.
date
cheque number
who from
how much

I make two columns on the opposite page, entering the total amount they come to

[Clive McDonald]

Not very impressed.