Hi
I have just updated my code and conduct information for my staff, here is my disciplinary procedure part. Its a bit long, but i hope it helps you.
pasted below.
14. Disciplinary Procedure
Breaches of discipline will be dealt with in accordance with the following procedure:-
If an employee is invited to attend a disciplinary meeting, he/she has the right to be accompanied by a fellow worker or representative and must notify Lisa’s Cleaning Services who the chosen companion will be. The companion will have the right to put the employee’s case, respond on the employee’s behalf and confer during the hearing. The companion can not answer questions on the employee’s behalf, address the hearing if the employee doesn’t wish them to and can not prevent Lisa’s Cleaning Services from explaining our case. The employee also has the right to appeal against the decision.
First Step
Employees will be notified in writing of the nature of dissatisfaction and invited to attend a disciplinary meeting. A verbal warning will be given by an appropriate supervisor or manager, stating the case for dissatisfaction and calling for an improvement within a stated period of time. The warning will be entered on to the Employees record and a copy issued to the Employee.
Second Step
If the required improvement does not occur, or if there is a further breach of discipline, whether of the same or different nature within the specified time frame or in the case of a more serious breach of discipline, Employees will be invited to attend a further disciplinary meeting and issued with a written warning.
Third Step
If the required improvement does not improve, or there is a further breach of discipline, whether the same or of a different nature within a specified time frame or in the case of a more serious breach of discipline Employees will be invited to a further disciplinary meeting and issued with a
Final written warning, which will state that failure to improve, will lead to dismissal.
Instant Dismissal
The employee will be liable to instant dismissal without notice if guilty of gross misconduct or an act of gross negligence. The list below illustrates examples of gross misconduct.
* Theft, any property belonging to the company, clients or employees
* Unauthorised possession, use wastage or removal of any property belonging to company, clients or employees.
* Wilful damage to any property belonging to company, client, employee
* Being under the influence of alcohol, or drugs
* Knowingly Smoking in an out of bounds area
* Violence or threats of violence
* Falsification of any documents relating to the Employees application, or the company, including timesheets, log sheets, expense claims etc.
* Any action which is in serious breach of health and safety procedures or which causes a risk or puts a person or property in danger.
* Disclosure of confidential information without authority.
* Wilful disobedience to a lawful order from the company
* Failure to provide a satisfactory explanation for any cash, stock or equipment damage or loss, or discrepancies what so ever in respect of which the employee is or may be reasonably considered to be responsible whether solely or together with others.
* Abuse of any timekeeping procedure
* Not returning keys at the end of the shift
* Deliberate acts of discrimination, bullying, violation of dignity, harassment causing hostile environment, on the grounds of disability, age, sex, race, sexual orientations, religion belief or marital status.
* A serious complaint from a customer about the conduct or performance of the employee.
* A serious complaint from a colleague / Supervisor / Manager about the conduct or performance of the employee.
