Title
United Kingdom-Didcot: Building-cleaning services
Publication Date
08 February 2014
OJS Ref
28/2014
Place
DIDCOT
Country
UK - United Kingdom
Authority Name
SOHA HOUSING LTD
Authority Type
Body governed by public law
Deadline
26 March 2014 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90911200 - Building-cleaning services
90911300 - Window-cleaning services
90911000 - Accommodation, building and window cleaning services
NUTS Codes
UKJ14 - Oxfordshire
UKJ11 - Berkshire
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Soha Housing Ltd
Royal Scot House 99 Station Road Didcot Oxfordshire
For the attention of: Lee Hayward
OX11 7NN Didcot
UNITED KINGDOM
Telephone: +44 1235515972
E-mail:
lhayward@soha.co.uk Fax: +44 1235515945
Internet address(es):
General address of the contracting authority:
http://www.soha.co.uk Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Soha Cleaning Contract 2014.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Oxfordshire.
NUTS code UKJ14,UKJ11
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The work included in this Contract is as follows:
— The periodic cleaning of communal windows, doors and Pvcu cladding at
Soha's general needs blocks of flats and all communal windows, doors, Pvcu
claddings and individual flat windows (extenal only) at Soha's older
person sheltered schemes.
— The periodic cleaning of internal communal areas in Soha's general needs
blocks of flats and older persons group dwellings.
— The daily communal cleaning and window cleaning of Soha's extra care
scheme at Corbetts Way, Thame.
II.1.6) Common procurement vocabulary (CPV)
90911200, 90911300, 90911000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Soha is a registered provider that manages approx 5,500 homes in the South
Oxfordshire area and outlying districts including Buckinghamshire,
Berkshire and Wiltshire. This Contract combines Soha's 2 existing communal
cleaning Contracts and our window cleaning contract into a single
contract. The new contract therefore includes for the internal cleaning of
communal areas at Soha's general needs blocks of flats and older person
sheltered schemes, the cleaning of windows at Soha's general needs blocks
of and older person sheltered schemes and the daily cleaning of internal
communal areas and windows at Soha's extra care scheme at Corbetts Way,
Thame, Oxfordshire.
Estimated value excluding VAT:
Range: between 480 000 and 780 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The range above represents the estimated
value of the Contract over an initial term of 3 years. There is provision
in the Contract for Soha to extend the Contract term by up to a further 24
months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3) Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3) Duration of the contract or time limit for completion
Starting 29.11.2014. Completion 28.11.2017
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Details of deposits and guarantees required by Soha will be set out in the
Pre Qualification Questionnaire and Contract Documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Terms of the finance and payment arrangements will be set out in the Pre
Qualification Questionnaire and Contract Documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
The Economic Operator must be a single legal entity for he Contracting
Authority to Contract with. The majority of the delivery must be by the
Economic Operator. The use of Sub Contractors to carry out portions of the
work that the Economic Operator does not undertake in the course of their
daily business will require the prior written consent of the Contracting
Authority.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Economic Operators must be able to
demonstrate they have successful relevant current or recent experience of
delivering Contracts of a similar size and type.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Bidders will be expected to complete the Contracting Authority's
Pre Qualification Questionnaire (PQQ) which can be obtianed from the
address in secion l.1. Bidders will be excluded from the process if the
Company or its Directors or any other person who has powers of
representation, decision or control of the Economic Operator has been
found guilty of any of the offences set out under the provisions of
Regulation 23 of he Public Contracts
Regulations 2006 including crime, corruption, grave or professional
misconduct, fraud, money laundering etc.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Bidders will be expected to complete the Contracting Authority's
Pre Qualification Questionnaire (PQQ) which can be obtianed from the
address in secion l.1. The Economic Operator is also to provide a copy of
their latest set of audited accounts which will be assessed in terms of
the following:
A. Annual Turnover.
B. Profitability and profit history.
C. Strength of balance sheet and liquidity.
D. Abnormalities or concerns.
Minimum level(s) of standards possibly required: Bidders annual turnover
to be in excess of GBP 350,000 per year for past 3 financial years. Bidder
to provide a statement of their annual turnover for past 3 years.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Bidders to respond in full to all questions set out in the Contracting
Authority's Pre Qualification Questionnaire (PQQ).
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates:
Financial informaion - pass/ fail. Mandatory and discretionary exclusions
- pass/ fail. Conflicts of interest - pass/ fail. Technical information
questions weighting 1.6. Equal opportunities - Questions F2 and F3 are
pass/ fail questions. Remainingequal opportunities questions weighting
0.1. Quality assurance questions weighting - 0.2. Health and safety -
Questions H3 to H6 are pass/ fail questions. Remaining health and safety
questions weighting 0.5. Added value- Weighting 0.5.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 26.3.2014 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
26.3.2014 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting
Authority will incorporate a Standstill Period of at least 10 calendar
days between the date it gives notice of its decision to award the
Contract and the date on which it proposes to conclude the Contract.
The Contracting Authority draws the Economic Operators attention to their
rights under the Public Contracts Regulations 2006 under which proceedings
may be brought in the High Court.
VI.5) Date of dispatch of this notice:
5.2.2014