Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Procurement and Logistics Service
Bretten Hall, 45 Bush Road
Contact point(s): on behalf of the Authorities listed within Annex A
BT41 2PX Antrim
UNITED KINGDOM
Internet address(es):
General address of the contracting authority:
e-sourcingni.bravosolution.co.uk
Address of the buyer profile: e-sourcingni.bravosolution.co.uk
Further information can be obtained from: South Eastern Health and Social
Care Trust, Northern Health and Social Care Trust, Northern Ireland Blood
Transfusion Service and Belfast Health and Social Care Trust
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Health
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Provision of a vehicle cleaning service.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: As
detailed within the Tender Documentation.
NUTS code UKN0
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
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maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT: 435 150,91 GBP
II.1.5) Short description of the contract or purchase(s)
For each Lot, the top 3 ranked tenderers, where sufficient compliant bids
are received, will be awarded a place on the framework agreement on a
ranked basis for that lot as detailed within the tender documentation.
At any time during the framework agreement period, a 5 year contract may
be entered into with 1 or more of the tenderers awarded a place on the
framework agreement, for that lot, on the ranked basis as required to meet
the needs of those listed within Annex A.
At any time before the completion of any Contract period contractor may be
invited to agree to extend for any period(s) up to and including 24 months
commencing from the termination date of the original contract period.
Should a tenderer not accept a contract or a contract is terminated, the
contract will be offered to the next ranked bidder for the applicable Lot.
The contractor must provide the following:
— a vehicle cleaning service at location(s) as detailed within the tender
documentation,
— a self sufficient mobile vehicle cleaning service which includes the
contractor providing their own detergent, water supply and a mechanism to
power their equipment.
All vehicles within the lot(s) must be cleaned to the required frequency
as detailed within the tender documentation.
A vehicle clean includes the following:
— pre-wash,
— shampoo,
— rinse,
— cleaning of wheel arches,
— cleaning of wheel trims,
— cleaning of sills (where the vehicle is unlocked or where keys are made
available to access the vehicle).
The full description of the framework agreement is as per the tender
documentation.
II.1.6) Common procurement vocabulary (CPV)
90917000
II.1.7) Information about Government Procurement Agreement (GPA)
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The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9) Information about variants
Variants will be accepted: no
Information about lots
Lot No: 1
Lot title: South Eastern Health and Social Care Trust
1) Short description
The Contractor must provide the following:
A vehicle cleaning service on location(s) as detailed within the Tender
Documentation.
A self sufficient mobile vehicle cleaning service which includes the
Contractor providing their own detergent, water supply and a mechanism to
power their equipment.
All vehicles within the Lot(s) must be cleaned to the required frequency
as detailed within the Tender Documentation.
A vehicle clean includes the following:
— pre-wash,
— shampoo,
— rinse,
— cleaning of wheel arches,
— cleaning of wheel trims,
— cleaning of sills (where the vehicle is unlocked or where keys are made
available to access the vehicle).
The full description of the Framework Agreement is as per the Tender
Documentation.
2) Common procurement vocabulary (CPV)
90917000
3) Quantity or scope
For each lot, the top 3 ranked Tenderers, where sufficient compliant bids
are received, will be awarded a place on the Framework Agreement on a
ranked basis for that Lot as detailed within the Tender Documentation.
At any time during the Framework Agreement Period, a 5 year Contract may
be entered into with 1 or more of the tenderers awarded a place on the
Framework Agreement, for that lot, on the ranked basis as required to meet
the needs of those listed within Annex A.
At any time before the completion of any Contract period Contractor may be
invited to agree to extend for any period(s) up to and including 24 months
commencing from the termination date of the original contract period.
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Should a Tenderer not accept a Contract or a Contract is terminated, the
Contract will be offered to the next ranked bidder for the applicable Lot.
The quantity and scope of this Framework Agreement is as per the Tender
Documentation.
The estimated cost has been calculated to include a 5 year Contract with
the option of maximum extension(s) period(s) of 24 months.
Estimated value excluding VAT: 122 970,48 GBP
5) Additional information about lots
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required
once):
https://e-sourcingni.bravosolution.co.uk and click the link to
register - Accept the terms and conditions and click ‘continue' - Enter
your correct business and user details - Note the username you chose and
click ‘Save' when complete - You will shortly receive an email with your
unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the
username/password - Click the ‘PQQs / ITTs Open To All Suppliers' link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the ‘Express Interest' button at the top of the page. -
This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a
secure area reserved for your projects only) -You can now access any
attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box.
3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT
Details', you can choose to ‘Create Response' or to ‘Decline to Respond'
(please give a reason if declining) - You can now use the ‘Messages'
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online & offline actions
for you to perform (there is detailed online help available) You must then
submit your reply using the ‘Submit Response' button at the top of the
page. If you require any further assistance please consult the online
help, or contact the eTendering help desk.
Lot No: 2
Lot title: Northern Health and Social Care Trust
1) Short description
The Contractor must provide the following:
A vehicle cleaning service on location(s) as detailed within the Tender
Documentation.
A self sufficient mobile vehicle cleaning service which includes the
Contractor providing their own detergent, water supply and a mechanism to
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power their equipment.
All vehicles within the Lot(s) must be cleaned to the required frequency
as detailed within the Tender Documentation.
A vehicle clean includes the following:
— pre-wash,
— shampoo,
— rinse,
— cleaning of wheel arches,
— cleaning of wheel trims,
— cleaning of sills (where the vehicle is unlocked or where keys are made
available to access the vehicle).
The full description of the Framework Agreement is as per the Tender
Documentation.
2) Common procurement vocabulary (CPV)
90917000
3) Quantity or scope
For each lot, the top 3 ranked Tenderers, where sufficient compliant bids
are received, will be awarded a place on the Framework Agreement on a
ranked basis for that Lot as detailed within the Tender Documentation.
At any time during the Framework Agreement Period, a 5 year Contract may
be entered into with 1 or more of the tenderers awarded a place on the
Framework Agreement, for that lot, on the ranked basis as required to meet
the needs of those listed within Annex A.
At any time before the completion of any Contract period Contractor may be
invited to agree to extend for any period(s) up to and including 24 months
commencing from the termination date of the original contract period.
Should a Tenderer not accept a Contract or a Contract is terminated, the
Contract will be offered to the next ranked bidder for the applicable Lot.
The quantity and scope of this Framework Agreement is as per the Tender
Documentation.
The estimated cost has been calculated to include a 5 year Contract with
the option of maximum extension(s) period(s) of 24 months.
Estimated value excluding VAT: 161 621,32 GBP
5) Additional information about lots
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required
once):
https://e-sourcingni.bravosolution.co.uk and click the link to
register - Accept the terms and conditions and click ‘continue' - Enter
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your correct business and user details - Note the username you chose and
click ‘Save' when complete - You will shortly receive an email with your
unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the
username/password - Click the ‘PQQs / ITTs Open To All Suppliers' link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the ‘Express Interest' button at the top of the page. -
This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a
secure area reserved for your projects only) -You can now access any
attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box.
3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT
Details', you can choose to ‘Create Response' or to ‘Decline to Respond'
(please give a reason if declining) - You can now use the ‘Messages'
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online & offline actions
for you to perform (there is detailed online help available) You must then
submit your reply using the ‘Submit Response' button at the top of the
page. If you require any further assistance please consult the online
help, or contact the eTendering help desk.
Lot No: 3
Lot title: Belfast Health and Social Care Trust
1) Short description
The Contractor must provide the following:
A vehicle cleaning service on location(s) as detailed within the Tender
Documentation.
A self sufficient mobile vehicle cleaning service which includes the
Contractor providing their own detergent, water supply and a mechanism to
power their equipment.
All vehicles within the Lot(s) must be cleaned to the required frequency
as detailed within the Tender Documentation.
A vehicle clean includes the following:
— pre-wash,
— shampoo,
— rinse,
— cleaning of wheel arches,
— cleaning of wheel trims,
— cleaning of sills (where the vehicle is unlocked or where keys are made
available to access the vehicle).
The full description of the Framework Agreement is as per the Tender
Documentation.
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2) Common procurement vocabulary (CPV)
90917000
3) Quantity or scope
For each lot, the top 3 ranked Tenderers, where sufficient compliant bids
are received, will be awarded a place on the Framework Agreement on a
ranked basis for that Lot as detailed within the Tender Documentation.
At any time during the Framework Agreement Period, a 5 year Contract may
be entered into with 1 or more of the tenderers awarded a place on the
Framework Agreement, for that lot, on the ranked basis as required to meet
the needs of those listed within Annex A.
At any time before the completion of any Contract period Contractor may be
invited to agree to extend for any period(s) up to and including 24 months
commencing from the termination date of the original contract period.
Should a Tenderer not accept a Contract or a Contract is terminated, the
Contract will be offered to the next ranked bidder for the applicable Lot.
The quantity and scope of this Framework Agreement is as per the Tender
Documentation.
The estimated cost has been calculated to include a 5 year Contract with
the option of maximum extension(s) period(s) of 24 months.
Estimated value excluding VAT: 135 690,54 GBP
5) Additional information about lots
SSuppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required
once):
https://e-sourcingni.bravosolution.co.uk and click the link to
register - Accept the terms and conditions and click ‘continue' - Enter
your correct business and user details - Note the username you chose and
click ‘Save' when complete - You will shortly receive an email with your
unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the
username/password - Click the ‘PQQs / ITTs Open To All Suppliers' link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the ‘Express Interest' button at the top of the page. -
This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a
secure area reserved for your projects only) -You can now access any
attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box.
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3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT
Details', you can choose to ‘Create Response' or to ‘Decline to Respond'
(please give a reason if declining) - You can now use the ‘Messages'
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online & offline actions
for you to perform (there is detailed online help available) You must then
submit your reply using the ‘Submit Response' button at the top of the
page. If you require any further assistance please consult the online
help, or contact the eTendering help desk.
Lot No: 4
Lot title: Northern Ireland Blood Transfusion Service
1) Short description
The Contractor must provide the following:
A vehicle cleaning service on location(s) as detailed within the Tender
Documentation.
A self sufficient mobile vehicle cleaning service which includes the
Contractor providing their own detergent, water supply and a mechanism to
power their equipment.
All vehicles within the Lot(s) must be cleaned to the required frequency
as detailed within the Tender Documentation.
A vehicle clean includes the following:
— pre-wash,
— shampoo,
— rinse,
— cleaning of wheel arches,
— cleaning of wheel trims,
— cleaning of sills (where the vehicle is unlocked or where keys are made
available to access the vehicle).
The full description of the Framework Agreement is as per the Tender
Documentation.
2) Common procurement vocabulary (CPV)
90917000
3) Quantity or scope
For each lot, the top 3 ranked Tenderers, where sufficient compliant bids
are received, will be awarded a place on the Framework Agreement on a
ranked basis for that Lot as detailed within the Tender Documentation.
At any time during the Framework Agreement Period, a 5 year Contract may
be entered into with 1 or more of the tenderers awarded a place on the
Framework Agreement, for that lot, on the ranked basis as required to meet
the needs of those listed within Annex A.
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At any time before the completion of any Contract period Contractor may be
invited to agree to extend for any period(s) up to and including 24 months
commencing from the termination date of the original contract period.
Should a Tenderer not accept a Contract or a Contract is terminated, the
Contract will be offered to the next ranked bidder for the applicable Lot.
The quantity and scope of this Framework Agreement is as per the Tender
Documentation.
The estimated cost has been calculated to include a 5 year Contract with
the option of maximum extension(s) period(s) of 24 months.
Estimated value excluding VAT: 14 868,56 GBP
5) Additional information about lots
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required
once):
https://e-sourcingni.bravosolution.co.uk and click the link to
register - Accept the terms and conditions and click ‘continue' - Enter
your correct business and user details - Note the username you chose and
click ‘Save' when complete - You will shortly receive an email with your
unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the
username/password - Click the ‘PQQs / ITTs Open To All Suppliers' link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the ‘Express Interest' button at the top of the page. -
This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a
secure area reserved for your projects only) -You can now access any
attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box.
3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT
Details', you can choose to ‘Create Response' or to ‘Decline to Respond'
(please give a reason if declining) - You can now use the ‘Messages'
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online & offline actions
for you to perform (there is detailed online help available) You must then
submit your reply using the ‘Submit Response' button at the top of the
page. If you require any further assistance please consult the online
help, or contact the eTendering help desk.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
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III.1.1) Deposits and guarantees required:
As per the Tender Documentation.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
As per the Tender Documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
As per the Tender Documentation.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the Tender Documentation.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As per the Tender Documentation.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: As per the Tender Documentation.
Minimum level(s) of standards possibly required: As per the Tender
Documentation.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As per the Tender Documentation.
Minimum level(s) of standards possibly required:
As per the Tender Documentation.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
Lowest price
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
7912
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
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or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 10.5.2013 - 15:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
10.5.2013 - 15:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
in days: 120 (from the date stated for receipt of tender)
IV.3.
Conditions for opening of tenders
Date: 10.5.2013 - 15:05
Place:
Procurement and Logistics Service
Bretten Hall
Antrim
BT41 2PX
Section VI: Complementary information
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required
once):
https://e-sourcingni.bravosolution.co.uk and click the link to
register - Accept the terms and conditions and click ‘continue' - Enter
your correct business and user details - Note the username you chose and
click ‘Save' when complete - You will shortly receive an email with your
unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the
username/password - Click the ‘PQQs / ITTs Open To All Suppliers' link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the ‘Express Interest' button at the top of the page. -
This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a
secure area reserved for your projects only) -You can now access any
attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box.
3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT
Details', you can choose to ‘Create Response' or to ‘Decline to Respond'
(please give a reason if declining) - You can now use the ‘Messages'
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function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online & offline actions
for you to perform (there is detailed online help available) You must then
submit your reply using the ‘Submit Response' button at the top of the
page. If you require any further assistance please consult the online
help, or contact the eTendering help desk.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: BSO PaLS will
incorporate a standstill period at the point information on the award of
the contract is communicated to tenderers. That notification will provide
full information on the award decision. The standstill period, which will
be for a minimum of 10 calendar days, provides time for unsuccessful
tenderers to challenge the award decision before the contract is entered
into the Public Contracts Regulations 2006 (SI 2006 No 5) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland).
VI.5) Date of dispatch of this notice:
29.3.2013