[Erithwc]

I have read a few topics through the search button but im still unsure.

Do you need to keep a record of every  payment received or can you just keep a day record what i mean is

Job 1 =£15
Job 2 =£10
Job 3 = £12

or can you just keep a day record

Monday = £37

Thanks Paul

[Johnny B]

I have always kept an itemised record of every payment that every customer has made. It has come in useful whenever I have needed to prove income. Not sure if you need to go into this kind of detail, but it's my preference. 

John

[SB Cleaning]

I use george and print off a payments list.

[Erithwc]

I use george and print off a payments list.

But are we required to keep an itemised record of every payment or is it just up to us if we do or don't 

I don't want in a few years time be told i should have been keeping an itemised record of every payment received.

thanks paul

[dazmond]

get some round software paul so much easier!!.george is only £50 with £12 a year internet backup!!great!!

[richardlingard]

i have been window cleaning for about 10 years on and off, 3 years on my own with my own company and a year waterfed pole, my brothers and my dad have had rounds for now pushing 40 years....in all of this time the most memorabley excellent product that i have ever purchaced was george the window cleaners assistant

[H S and Son]

I have read a few topics through the search button but im still unsure.

Do you need to keep a record of every  payment received or can you just keep a day record what i mean is

Job 1 =£15
Job 2 =£10
Job 3 = £12

or can you just keep a day record

Monday = £37

Thanks Paul

Surely if you keep a record of houses cleaned and customers paid then you will automatically have every payment you have received and processed??

[Tom White]

I have read a few topics through the search button but im still unsure.

Do you need to keep a record of every  payment received or can you just keep a day record what i mean is

Job 1 =£15
Job 2 =£10
Job 3 = £12

or can you just keep a day record

Monday = £37

Thanks Paul

Surely if you keep a record of houses cleaned and customers paid then you will automatically have every payment you have received and processed??

Not necessarily.  I only account for daily turnover; I would not be able to show an itemised breakdown of that daily amount from three years ago (for example).

I use a spreadsheet, I mark on there in a box who is owing - that's how I keep track of debtors - and I have another spreadsheet where I put my daily turnover (I class turnover as income in - since it's rare I get knocked).

When it comes to annual turnover, I just put that figure in my tax return, even though I may not have received all the money due - effectively I may pay a little extra tax in that year - but it evens itself out.

I'm not sure if this is the 100% way to do it, but it's how I do it, and I'm sure I could justify it to the tax man should I get an inspection.

[Ian101]

2 questions

Whats a payment record ?

Whats tax ??

 

[H S and Son]

Not necessarily.  I only account for daily turnover; I would not be able to show an itemised breakdown of that daily amount from three years ago (for example).

So you dont keep some sort of record of when a house was last cleaned and a record of if its been paid for?

[Tom White]

Not necessarily.  I only account for daily turnover; I would not be able to show an itemised breakdown of that daily amount from three years ago (for example).

So you dont keep some sort of record of when a house was last cleaned and a record of if its been paid for?

Not long term.  I have two columns on a spreadsheet for dates.  Date last Cleaned and another for the current month which I fill in when it's cleaned.  I have a separate column for outstanding payments; I may annotate BT (Bank Transfer), Cheque, or Chit - depending on the method of payment.  When I'm paid, I'll delete the annotation.

Once that month has passed, I delete the dates in that old column of the spreadsheet.

Since it's all on a spread sheet, it's easy to copy the master document to a working document, manipulate the data depending on what information I want (a list of customers due, or a list of customers who're outstanding payment) and print it off.

I've probably made it sound more complicated than it actually is.  It's simple if you understand spreadsheets.

I guess I could provide details of a breakdown of my daily total, but that'd involve cross referencing my handwritten diary to the daily totals, but it'd be a pain.