Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Hertfordshire County Council
Strategic Procurement Group, County Hall, Leahoe Annexe, Pegs Lane
SG13 8DQ Hertford
UNITED KINGDOM
Telephone: +44 1992292465
E-mail:
karen.smith@hertscc.gov.ukFax: +44 1992588416
Internet address(es)
General address of the contracting authority
http://hertscc.g2b.infoAddress of the buyer profile
http://supplyhertfordshire.g2b.info/hpf/following the instructions given in VI.3 (Additional Information)
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
The Provision of Building Cleaning for St. Joan of Ark School.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UKH23
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
School cleaning services.
II.1.6) Common procurement vocabulary (CPV)
90919300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope
This Contract shall have a contract period of five (5) years with the
option to extend on an annual basis for up to a maximum of a further two
(2) years at the sole discretion of the School. The estimated annual
expenditure on this service is presently 85 000 GBP per annum. The
estimated total value of the Contract stated below is for the core
contract period and does not include the value of any extension period.
Further details of the requirement are available on the following link:
http://supplyhertfordshire.g2b.info/hpf/.
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT: 425 000 GBP
II.2.2) Information about options
Options: no
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 and maximum number 8
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
HCC1104861; Access Code: E988SQ6E53
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
25.11.2011 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender.
St Joan of Ark School has a requirement for a Building Cleaning Contract
to cover daily cleaning and periodic cleaning provisions.
St Joan of Ark School is an 8 form Secondary School based in
Rickmansworth. Whilst founded in 1904 the School has been updated over the
years and now accommodates approximately 1 300 students.
The contract period is for 5 years commencing on 1.5.2012, it may be
extended year on year for a further period of up to 2 years at the Schools
discretion. The annual value of this contract is approximately 85 000 GBP.
Mandatory pass/fail questions.
The following sections within the PQQ have a pass / fail result.
A16 – Liquidation or Receivership.
A17 – Convictions under the Companies Act.
A18 – County Court Judgements.
B3 – Experian Report/Accounts.
B4 – Outstanding Claims.
B5 – Liquidated and Ascertained Damages.
B6 – Contract Determination.
C: Insurance: Failure to meet the required insurance levels or willingness
to obtain if successful.
E – TUPE.
I1 – Equal Opportunities Appliance.
Please be aware that failure on any of the areas stated above will result
in your bid being disregarded.
Completed PQQs will be evaluated as per the evaluation matrix provided in
Appendix B of the PQQ. There are a total of 395 points available. The
Council is intending to take through to tender stage a range of between 5
and 8 applicants.
Hertfordshire Business Services is the trading arm of Hertfordshire County
Council. We are tendering the cleaning services for daily and periodic
cleaning on behalf of St Joan of Ark School. All queries regarding this
tender should be directed to Hertfordshire County Council via the Delta
email system rather than the School.
The award criterion for this contract will consist of a Price/Quality
split, Price 40 % and Quality 60 % and this will be broken down further
within the tender documentation should you be successful through to the
tender stage.
Please read this section carefully as it provides full instructions on how
to apply for this requirement.
Hertfordshire County Council has moved to a new way of e-Tendering and
worked closely with its Districts and Partners to create a joint
procurement website called Supply Hertfordshire. This website is supported
by BiP Solutions who provide a system called Delta which is the background
platform to Supply Hertfordshire.
The Pre-Qualification Process.
This tender is a two stage process and you will only be invited to tender
if you have successfully passed through the Pre-Qualification
Questionnaire (PQQ) stage. If you wish to be considered as a tenderer you
must complete and submit a completed PQQ by using the Tenderbox through
BiP’s Delta by the due date of 12 noon on Friday 25.11.2011. PQQs cannot
be uploaded after the closing date/time.
Step 1: Registering with Supply Hertfordshire.
To participate in this tender you will need to go into
http://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will
be issued with a username and password. (If you have already registered
with Delta or Supply Hertfordshire, please follow the link above where you
can log on using your existing username and password. If you have
registered and have forgotten your Username and Password, please click on
the forgotten password link below the log in box.) Please keep this
username and password secure, and do not pass it to any third parties.
Step 2: Completing your PQQ.
To complete the PQQ for this Tender you will need to go into the Response
Manager area and enter the Access Code E988SQ6E53. You will then need to
download the relevant PQQ and complete. Any supporting documents should be
cross-referenced to the relevant question and detailed in Appendix A of
the PQQ. If the Council requires further information concerning your
application form, your organisation will be contacted. However, please
provide full details and answer all questions, as the Council reserves the
right not to ask applicants for any further information or clarification.
Step 3: Uploading Your Completed PQQ.
Once you have completed your PQQ for this Tender exercise you must then
“upload” your completed response into the Tenderbox (Access Code
E988SQ6E53).
Please make sure you have submitted your completed PQQ to the correct
Access Code, the Council will not be held accountable for any errors made
by a tenderer in submitting your completed PQQ.
If you are experiencing problems, then please contact the Delta helpdesk
via email at
support@supplyhertfordshire.g2b.info or call +44 8452707050
(option 4) Monday to Friday 8:30am – 5:30pm for further assistance.
Further Information.
For further information on How to do Business with Hertfordshire County
Council including current and past tenders please visit
http://supplyhertfordshire.g2b.info/.
The Council reserves the right at any time to cease the tendering process
and not award a contract or to award only part of the opportunity
described in this notice. If the Council takes up this right then they
will not be responsible for, or pay the expenses or losses, which may be
incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in
the proposal submitted, subject to the Council's obligations under the
law, including the Freedom of Information Act 2000. If the applicant
considers that any of the information submitted in the proposal should not
be disclosed because of its sensitivity then this should be stated with
the reason for considering it sensitive. The Council will then endeavour
to consult with the applicant about such sensitive information when
considering any request received under the Freedom of Information Act 2000
before replying to such a request.
Due to the current economic climate, Hertfordshire County Council reserves
the right to carry out additional financial checks on all companies
tendering for this Contract at any time during the procurement process, to
ensure that they continue to meet the Council's requirements and remain
financially viable to perform the Contract.
GO Reference: GO-20111026-PRO-2723273.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
See VI.4.2
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Hertfordshire
County Council will incorporate a minimum 10 calendar day standstill
period at the point information on the award of the contract is
communicated to tenderers. If a complaint between the Council and the
tenderer regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the Court may order
the setting aside of the award decision or order the authority to amend
any document and may award damages. If the contract has been entered into
the Court may award damages or declare the contract ineffective. Tenderers
are advised to seek independent legal advice in relation to remedies they
can pursue under the Public Contracts Regulations 2006 (SI 2006 No 5).
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Hertfordshire County Council
Leahoe Annexe
SG13 8DQ Hertford
UNITED KINGDOM
Telephone: +44 1992588834
VI.5) Date of dispatch of this notice:
26.10.2011