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CONTRACT NOTICE
Services

SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Chelmer Housing Partnership,
Myriad House, 23 Springfield Lyons Approach, Chelmsford, UK-Essex CM2 5LB.

Internet address(es):
General address of the contracting authority:
http://www.chelmerhp.org.uk/.

Further information can be obtained at: Plan2Do Ltd, Stirling House, 6,
The Courtyard, Harris Business Park, Hanbury Road, Attn: Mike Turner,
UK-Bromsgrove B60 4DJ. Tel. 015 27 55 81 11. E-mail:
mike.turner@plan2do.net. Fax 015 27 55 81 01. URL: www.plan2do.net.

Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Plan2Do Ltd, Stirling House, 6, The Courtyard, Harris Business Park,
Hanbury Road, Attn: Mike Turner, UK-Bromsgrove B60 4DJ. Tel. 015 27 55 81
11. E-mail: mike.turner@plan2do.net. Fax 015 27 55 81 01. URL:
www.plan2do.net.

Tenders or requests to participate must be sent to: Plan2Do Ltd, Stirling
House, 6, The Courtyard, Harris Business Park, Hanbury Road, Attn: Mike
Turner, UK-Bromsgrove B60 4DJ. Tel. 015 27 55 81 11. E-mail:
mike.turner@plan2do.net. Fax 015 27 55 81 01. URL: www.plan2do.net.

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other.
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting
authorities: no.

SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Provision of Cleaning Services to Chelmer Housing Partnership.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 14.
Main place of performance: Chelmsford.
NUTS code: UKH3.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Chelmer Housing
Partnership require cleaning and clearance services for void properties
and cleaning services only for their flat block communal areas and
sheltered schemes. They currently spend c. £ 370 000 per annum on cleaning
and clearance services. The scope of the contract will encompass aspects
of a fully managed Cleaning Service including; Sheltered Schemes: o
Communal areas; o External windows; o Communal entrances; o Communal bins.
Flat Blocks: o Communal areas; o External windows. Void Properties: o
Clean and clearance of property. Periodic deep cleanse to some sites as
and when requested.
II.1.6) Common procurement vocabulary (CPV): 90910000, 90911000,
90911100, 90911200, 90911300, 90918000, 90500000, 90511200, 90513100.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: There is an annual expenditure in the
region of c. £ 370 000 per annum. The contract for the provision of
cleaning services to Chelmer Housing Partnership will be separated into
three lots; Lot 1 Sheltered Scheme Cleaning, Lot 2 Flat Block Communal
Areas Cleaning and Lot 3 Void Property Cleaning. The scope of the contract
will encompass aspects of a fully managed Cleaning Service including; —
Sheltered Schemes: Communal areas; External windows; Communal entrances;
Communal bins, — Flat Blocks: Communal areas; External windows, — Void
Properties: Clean and clearance of property, — Periodic deep cleanse to
some sites as and when requested. The cleaning service will ensure that; —
A clean environment is maintained in which staff and customers can work
and live, — A service is provided which does not interrupt the daily
working life of the site, — The site is cleaned to a standard specified by
CHP, — The service is based on a flexible approach that meets current and
future demands, — Regular self-monitoring takes place to maintain quality
standards, — Cover is provided for absent staff, — Sufficient quality
materials, chemicals and machinery are provided and maintained to carry
out the work, — Any emergency call-out services are responded to quickly
and positively 365 days a year, — Equipment is electrically tested to meet
legal requirements, — Training is provided as requested in matters related
to Health and Safety and other legal requirements.
Estimated value excluding VAT: 370 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 60 (from the award of the contract).

INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Sheltered Scheme Cleaning
1) SHORT DESCRIPTION: Chelmer Housing Partnership requires an
organisation capable of providing a cleaning service to their sheltered
schemes. The appointed contractor will be expected to service the
following as a minimum requirement: Communal areas; External windows;
Communal entrances; Communal bins. Full specifications will be provided in
the ITT and supporting documents.
2) COMMON PROCUREMENT VOCABULARY (CPV): 90910000 - DA23, 90911000,
90911100, 90911200, 90911300, 90918000, 90500000, 90511200, 90513100.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 145 000 GBP.

LOT NO 2
TITLE: Flat Block Communal Areas Cleaning
1) SHORT DESCRIPTION: Chelmer Housing Partnership requires an
organisation capable of providing a cleaning service to their flat block
communal areas. The appointed contractor will be expected to service the
following as a minimum requirement: Communal areas; External windows; Full
specifications will be provided in the ITT and supporting documents.
2) COMMON PROCUREMENT VOCABULARY (CPV): 90910000, 90911000, 90911100,
90911200, 90911300, 90918000, 90500000, 90511200, 90513100.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 125 000 GBP.

LOT NO 3
TITLE: Void Property Cleaning
1) SHORT DESCRIPTION: Chelmer Housing Partnership requires an
organisation capable of providing a cleaning service to their void
properties. The appointed contractor will be expected to service the
following as a minimum requirement: Clean and clearance of property. Full
specifications will be provided in the ITT and supporting documents.
2) COMMON PROCUREMENT VOCABULARY (CPV): 90910000, 90911000, 90911100,
90911200, 90911300, 90918000, 90500000, 90511200, 90513100.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 100 000 GBP.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.

SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
CHP Provision of Cleaning Services.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 9.1.2009.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
19.1.2009 - 13:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: yes.
Chelmer Housing Partnership Staff Member.

SECTION VI: COMPLEMENTARY INFORMATION
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Plan2Do Limited, Stirling
House, 6 The Courtyard, Hanbury Road, UK-Bromsgrove B60 4DJ. E-mail:
mike.turner@plan2do.net. Tel. 015 27 55 81 11. URL: www.plan2do.net.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Plan2Do Limited, Stirling House, 6 The Courtyard, Hanbury
Road, UK-Bromsgrove B60 4DJ. E-mail: mike.turner@plan2do.net. Tel. 015 27
55 81 11. URL: www.plan2do.net.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 5.12.2008.

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