[DanielWelford]

Do you let your staff take the company vehicles home, and if so do you have some system of charging them for the fuel they use for personal use?

This is becoming a real pain for me at the moment, so any advice would be apprerciated.

Dan

[*Chris Browne]

If your insurance covers them, then theres no problem, it would be a lot cheaper if they brought them back to the office evrey day though, ....keep the petrol reciepts and offset it against your tax.

Chris

[pdl]

if employees take company vehicles home it has to be entered onto thier P11D's for which they may well get taxed for private use!!

[*Chris Browne]

Correct!

[poleman]

I found out the hard way...

We said take them home but not for personal use! problem is you cant watch them, and we had diesel and serving double and lots of add mileage on the van, which didn't help the resale value   

PUT on the van...if this van is driving late at night please phone the police?

   

[martin19842]

hi there

i used to see my vns being driven around at weekends, when they shouldnt have been.
one was even crashed at 1.00am in the morning (where was he going ) no idea.

one way to prove to the tax man no prvate usage is, fitting them with trackers.,and then keeping all the records.

it is a difficult and troublesome area.

regards

martin

[turneylogan]

Also, if you let your staff take vehicles home, expect them to be trashed inside and out reducing their resale value.

[Helen]

Would not let the vans be taken home by staff at all. The vans are too an important factor in making your business work and are no good to you either trashed, or sat outside someones house cos they have gone sick! If someone wants to borrow a van at the weekend, we have done it, but we check mileage first and after, find out what it's for and the agreement is that it is on their own insurance, not ours. They pay for fuel and collect themselves and return it each day. NO overnights allowed.

[Fox]

I haven't got a problem letting staff take vehicles home and using them for private trips but sometimes they have when they know they have to pay extra tax and see what is in the terms an conditions!  Vehicles get inspected weekly and fuel allowances go through payroll so they have to produce an expenses sheet saying where they have been and how many miles are used, I know roughly what should be used and will alter their expense sheets if I feel its necessary.  I haven't had any major problems, I have had a van kicked in by an angry aquaintance of an employee but no problem with getting them to pay for the damage and a couple of knocked off wing mirrors but again they were paid for.  For me the more the vehicle is seen is on the road the more advertising it does.

Fox

[turneylogan]

This thread just shows how differently we all run our businesses. I preferred having the vehicles back here, but it caused me more work and  allowing cars home solved transport problems.

I know one local company with no parking, who has 14 vehicles on the road and so the vehicles have to be taken home.

You just cannot ignore the P11d issue.

Apart from their contract of employment, staff had a company vehicle contract, dealing with smoking, drivers responsibilities, parking issues, care of vehicles, accidents etc.

Despite all of that, our vehicles had burn marks on the seats, dented & scraped everywhere, spotted at nightclubs, customer enquiries from hundreds of miles away.

Despite having sold my business, I have just received a hefty penalty charge for an unpaid fine.

Oh, and a director of the company or registered owner/keeper can lose his licence for someone else illegal driving.

I suppose a lot depends on how many vehicles you have, how much time you can spend keeping an eye on them, whether you wants to fit trackers, and how respectful your staff are.