How do you currently manage your round, Gold?
I use a spreadsheet and it does the job luvverly. But I'm pretty good at manipulating them to get the information I want; such as all outstanding payments; or a list of all the people who owe me, but who pay by bank transfer; or who is due for cleaning by date or by area.
It literally takes a few minutes to update each day (or twenty minutes hour at the end of a week).
I have 20+ sheets of paper, lined and in landscape format. On the left is the custy name, address, frequency etc. If it's monthly and I do them say 2nd April I write 2/4 and either "Y", "N", or "OL" meaning "yes paid", "not paid" or "on line payment."
When a cheque, OL payment or cash arrives through the door I update the ledger, crossing out "N" or "OL" and putting "Y". Then once a month I go through the list and put the stuff to clean in the diary.
So let's say I've done a job on 2nd April I know I'm due (generally) either 4 or 8 weeks later and I write it in my diary. When the jobs done I cross it off in my diary and at the end of the day write it up in my ledger.
I therefore take two A4 items with me. A Day a Page diary and an A4 folder with all my custies in. I also write down how much work I've done on a monthly bar graph with £zero to £5000 on the left in £250 increments. If say I do £420 in a day I will draw a line at that point on the chart, fill it in with the amount and the day I did it. Next day I might do £310 and I might write "rain" or "5 hours worked" or "up to date" as one reason why it wasn't as much as I'd hoped.
I add the £310 to £420 and scribe a line at £730 and so on throughout the month.
At the end of the month I put the total and at the end of the year x 12 for turnover but keeping a record as each month goes by.
At the end of the year I generally know my bad debts - I chase them as they get to two cleans and at 3 either cull or cure them (which are usually about £100 lost at year end) and knock them off the total to declare the final figure to the tax man.
I also have a couple of pages for invoiced jobs which I either use word to print and then post or more frequently send by email.