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Section I: Contracting authority
I.1) Name, addresses and contact point(s)
University of Birmingham
Edgbaston
Contact point(s): University of Birmingham
For the attention of: Jane Colbourne
B15 2TT Birmingham
UNITED KINGDOM
Telephone: +44 1214145957
E-mail: procurement@bham.ac.uk
Internet address(es):
General address of the contracting authority: http://www.bham.ac.uk
Address of the buyer profile:
https://in-tendhost.co.uk/universityofbirmingham
Electronic access to information:
https://in-tendhost.co.uk/universityofbirmingham
Electronic submission of tenders and requests to participate:
https://in-tendhost.co.uk/universityofbirmingham
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Carpet, Upholstery and Curtain Cleaning Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
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NUTS code UKG31
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT: 600 000 GBP
II.1.5) Short description of the contract or purchase(s)
There is a requirement for specialist cleaning services for carpets
upholstery and curtains for student accommodation . The services will
mainly be required in the summer vacations at student residences and a
priority will be a quick turn round service as rooms are used for
conferencing at these times. Emergency provision may be required for
example when there is a spillage that needs treating prior to an event.
Contractors must be capable of cleaning and removing stains from all types
of carpet and other floorings, all types of upholstery and other soft
furnishings and all types of curtains and blinds.
II.1.6) Common procurement vocabulary (CPV)
90911100
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1. Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
There is a requirement for specialist cleaning services for carpets
upholstery and curtains for student accommodation and occasionally for
other areas of the University. Suppliers must be capable of providing all
of these services. The services will mainly be required in the summer
vacations at student residences and a priority will be a quick turn round
service as rooms are used for conferencing at these times. Services will
also be required at Student Accommodation and possibly other areas of the
University such as the Conference Park on an ad hoc basis throughout the
year. Emergency provision may be required for example when there is a
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spillage that needs treating prior to an event. Treatments required may
include day to day soiling, flood damage, bacterial contamination, bodily
fluids, toilet overflows and other hazards and contaminations. Contractors
must be capable of cleaning and removing stains from all types of carpet
and other floorings, all types of upholstery and other soft furnishings
and all types of curtains and blinds. Current spend is estimated at 150000
GBP per year.
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Limited Company, joint and several liability
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Information and formalities necessary for evaluating if the
requirements are met: Appropriate statement from bankers. Presentation of
the undertaking's balance sheet or extracts from balance sheets.
Statements of the provider's overall turnover and the turnover in respect
of the services to which the contract relates for the three previous
financial years. List principal services provided in the past three years,
with sums, dates and recipients, public or private, involved.
III.2.3) Technical capacity
Minimum level(s) of standards possibly required:
Contractors must belong to the British Institute of Cleaning Services, the
Cleaning Support Services Association or similar organization
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
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Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated no
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
FRAM222/13.
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 3.3.2013 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
4.3.2013 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
11.3.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3. Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
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Union funds: no
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
not applicable
UNITED KINGDOM
Body responsible for mediation procedures
not applicable
UNITED KINGDOM
VI.4.3) Service from which information about the lodging of appeals may
be obtained
not applicable
UNITED KINGDOM
VI.5) Date of dispatch of this notice:
1.2.2013