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Keeping old worksheets New
« on: June 01, 2010, 07:41:13 pm »
 ;)

Mist A Bit

  • Posts: 1032
Re: Keeping old worksheets
« Reply #1 on: June 01, 2010, 07:44:09 pm »
i dont keep anything like that. All records for inland rev ect i keep for 5 years.

Re: Keeping old worksheets New
« Reply #2 on: June 01, 2010, 07:45:39 pm »
 ;)

Jack Wallace

  • Posts: 625
Re: Keeping old worksheets
« Reply #3 on: June 01, 2010, 07:55:03 pm »
If your work sheets have customers names and adresses on you cant just chuck them out.

Data protection laws say you need to destroy them.

I shred everything.

Re: Keeping old worksheets New
« Reply #4 on: June 01, 2010, 07:56:02 pm »
 ;)

Mist A Bit

  • Posts: 1032
Re: Keeping old worksheets
« Reply #5 on: June 01, 2010, 08:04:58 pm »
Isn't it meant to be 6 years?  Or even 7?
i`l have to check. maybe i`ve been chucking mine away to early

Blue Frog Systems

  • Posts: 3813
Re: Keeping old worksheets
« Reply #6 on: June 01, 2010, 08:07:28 pm »
I box mine up, and stick them in the loft.
Only those who risk going too far will truly know how far they can actually go

Re: Keeping old worksheets New
« Reply #7 on: June 01, 2010, 08:08:10 pm »
 ;)

NJWindowCleaning

  • Posts: 521
Re: Keeping old worksheets
« Reply #8 on: June 01, 2010, 09:18:04 pm »
Yeah you suppose to keep any records for 6 years as they can ask for up to that period. Like i had to show the last four years, two years ago. The records where bang on with there data.

Re: Keeping old worksheets New
« Reply #9 on: June 01, 2010, 10:25:05 pm »
 ;)

Ian Lancaster

  • Posts: 2811
Re: Keeping old worksheets
« Reply #10 on: June 01, 2010, 10:51:46 pm »
Daily work sheets are powerful evidence of what you have done.  If the revenue challenge your records and you can produce your day-to-day rough notes, a court is much more likely to accept these as genuine.

If you get an in depth enquiry from the revenue, they could be a godsend.  Save them.

prestige cleaners

  • Posts: 1038
Re: Keeping old worksheets
« Reply #11 on: June 02, 2010, 12:26:07 am »
I shred mine every month if poss, usually end up with 3 months backed up, lazy see!

Paul Coleman

Re: Keeping old worksheets
« Reply #12 on: June 02, 2010, 07:15:00 am »
Until recently, I had every job listed and amount paid going back to 1991.  They were stuck in the basck of a garage that needed a clearout.  When clearing out, I decided to only keep the stuff from this century.  So I have full details going back a decade.  Each year, I will shred another years worth - though the computer records will remain as they take up no space worth bothering about.  Within that paperwork is a photocopy of every cheque I have banked since I started scanning them a few years ago (6 per A4 sheet).
I believe that you need to keep details for seven years (six plus the one being worked currently).  It doesn't take up much room for me.  Just one decent sized box per year.  In fact, until I started photocopying cheques, I could comfortably fit one year into a standard A4 box file.
Bear in mind to keep the bank statements too and also the credit card ones if they may prove relevant.

neil100

  • Posts: 1137
Re: Keeping old worksheets
« Reply #13 on: June 03, 2010, 07:17:26 am »
The Inland revenue would want to see them if they ever investigate you for the simple reason its the first written eveidence of the work you have done that day.

Neil

John Walker

  • Posts: 613
Re: Keeping old worksheets
« Reply #14 on: June 03, 2010, 10:24:08 am »
Daily work sheets are powerful evidence of what you have done.  If the revenue challenge your records and you can produce your day-to-day rough notes, a court is much more likely to accept these as genuine.

If you get an in depth enquiry from the revenue, they could be a godsend.  Save them.

I agree with Ian, having been there myself many years ago.  Having records to hand make a massive difference when dealing with an in depth enquiry.  I keep mine on a monthly basis along with all other relevant paperwork for that month.
BaxWalker Window Cleaning