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UK General Cleaning Forum => General Cleaning Forum => Topic started by: Adam P on March 08, 2010, 01:24:15 pm

Title: how do you write invoices
Post by: Adam P on March 08, 2010, 01:24:15 pm

just wondering how peopel do this?

we usually put something like "end of tenancy cleaning service: £175", "carpet cleaning services: £220" etc, but found it perhaps not so great when doing just a few rooms, so we put stuff like "End of tenancy cleaning services (kitchen, bathroom): £75", but this isn't so great when you have a large house and are doing bits and bobs, e.g. ktichen but not fridge or oven, dining room, lounge, forget 2 bedrooms but do the master one etc.

there must be a better way so i'd be interested to see how other do it.

Title: Re: how do you write invoices
Post by: BDCS on March 08, 2010, 03:06:27 pm

What do you put on the quote ? I usually word invoices around the wording on the quote then there can be no queries, I don't think you need to fancy up invoices as they only go to the accounts dept or into a folder of the customer paying. I'd personally go for EOT cleaning as per quote for the sum of £ - Clear and to the point and don't forget to include the payment terms

Title: Re: how do you write invoices
Post by: Adam P on March 08, 2010, 03:14:26 pm

with quotes we just go around with a few sheets of paper listing each room and then any informatoin about it, e.g.

kitchen          Amount:______            Total:______

notes: don't clean fridge

notes: move washing machine

notes:__________________________________


and then add total time we think. it's hard to get that into an invoice as this is usually 2 pages long.

if it's normal to just put eot cleaning service, office cleaning service, etc then i'll keep doing that, just seemed a little unprofessional but i guess not :)

Title: Re: how do you write invoices
Post by: Pristine Clean on March 08, 2010, 07:05:47 pm

We use an invoicing system that you can reconcile the accounts. Sage is good or for small officesbusiness Quickbooks.

If you mean the lay out

Heading are - they do vary, but something like...


Hours   Discription   Cost

3          Cleaning                £36.00
4          Carpet Cleaning    £70
                                       
Vat @ 17.5%         

Total

Then you have the usual details vat number, company number address etc. The layouts have been customerised in Sage or Quickbooks.

Keep it simple.


Dave

Title: Re: how do you write invoices
Post by: wilclean on March 08, 2010, 09:53:44 pm

hi

  I've got a blank copy of an invoice we use for all contracts that I can send you by e-mail if you want.

Paul

Title: Re: how do you write invoices
Post by: cleanandneat on March 10, 2010, 04:25:16 am

Good morning,

Put a reference number on the quote and add the same on the invoice so you do not need to describe the work again.

Ildiko
Clean and Neat Service