Clean It Up
UK Window Cleaning Forum => Window Cleaning Forum => Topic started by: Lee GLS on January 16, 2017, 09:50:43 am
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Is it possible to claim mileage on one vehicle and expenses on another?
I currently claim mileage on my van and my car which gets used sometimes in connection wirh the business as well, but I'm looking to lease a van so I will want to claim expenses on the van but carry on claiming mileage on the car. Does it possible to do this?
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Just do and see what happens... ;D
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Yes just make a note of what you where using the car for when recording the mileage, be careful if you don't have
business insurance on the car as you could be admitting to an offence.
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Yes just make a note of what you where using the car for when recording the mileage, be careful if you don't have
business insurance on the car as you could be admitting to an offence.
What offence would that be?
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Yes just make a note of what you where using the car for when recording the mileage, be careful if you don't have
business insurance on the car as you could be admitting to an offence.
What offence would that be?
No insurance so car will be seized.
I have a van and car through the business, even tho I would never use the car for work so to say, window cleaning, or any other bits I might do. I do use it to go the bank, accountants etc, which means it has to have business insurance on it.
I also have to estimate the amount of miles I might use it for in the year, I put down 6000 just to be safe.
Ok so u think if I get stopped by police or have an accident I will just say am not in work ...... Everyone to there own, it's a grey area.
until u have work top on in the car, a police officer stops u and is a trafic cop and he's digging......
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They wouldn't pull you for no insurance because you would not flag up as being uninsured...the fact that your not business insured would not even enter their heads.
It's only the insurance companies who are bothered.
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They wouldn't pull you for no insurance because you would not flag up as being uninsured...the fact that your not business insured would not even enter their heads.
It's only the insurance companies who are bothered.
It would certainly enter their heads if they suspected a false claim, why wasn't this vehicle you claim to be using for business
purposes not insured ? that said the chances of it coming to that would be slim, still something to be aware of though.
Ops, your talking about the police I'm talking about HMRC.
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Is it possible to claim mileage on one vehicle and expenses on another?
I currently claim mileage on my van and my car which gets used sometimes in connection wirh the business as well, but I'm looking to lease a van so I will want to claim expenses on the van but carry on claiming mileage on the car. Does it possible to do this?
Lee, I think you need to speak to an accountant or the Receiver and get a definitive answer to that question.
If you take out a van on Contract Hire, then the vehicle is off balance sheet. It isn't an asset on the books of your business. So the rentals would be an expense. So would any other expenses running that vehicle, fuel, servicing, repairs, etc.
The van isn't yours. So you can only claim each rental and running cost as an expense on your profit and loss account with an adjustment for private usage. Claiming business mileage for your private car will not change that.
The mileage method assumes you are using a private vehicle for private as well as business use from what I understand. You can only claim business mileage on the business mileage you do - 45p a mile then reducing after 10,000 miles.
Leasing is different as it would depend what the terms are of the leasing agreement.
There are some agreements that work in the same way as contract hire in that you can never own the van, but you own the risk. As such your van is an asset on your books as you are responsible for the residual value of the van at the end of the lease. If it isn't worth the final balloon payment, then you have to fund the difference from your business pocket. Its a loss and recorded as a loss on your profit and loss account. (If you sell it/trade it in for more than its residual value, then the difference is shown as a profit on your profit and loss account and subject to tax.) As you will never own the van, I would imagine the same rule applies. You can only claim back the rentals, the VAT and all other running costs business expenses.
If you took out a Purchase Lease where you will own the van at the end of the contract, then I believe that the Receiver specifies how you can claim monthly installments/rentals and interest if they are going to be shown as expenses.
I'm afraid I don't know how WDA and the vehicle's annual pool value would apply as I've always paid cash for my vans. But you have to do one or the other as double-counting isn't acceptable by the Receiver.
My van is on the WDA scheme and I occasionally use my private car for business use. Both are vehicles are registered in my name. (The wife has a car registered in her name.) I just record the business mileage with a note of the reason and date and claim it as an expense.
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They wouldn't pull you for no insurance because you would not flag up as being uninsured...the fact that your not business insured would not even enter their heads.
It's only the insurance companies who are bothered.
It would certainly enter their heads if they suspected a false claim, why wasn't this vehicle you claim to be using for business
purposes not insured ? that said the chances of it coming to that would be slim, still something to be aware of though.
Ops, your talking about the police I'm talking about HMRC.
Any car or vehicle needs to be insured for business use if it is used for business. Your normal insurance is for commuting to and from work and pleasure.
The moment you advise your occupation as self employed they will start asking questions about what you were using the car for when you were involved in the accident.
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Just to clarify in case anyone is confused ......the 45pence a mile covers fuel and depreciation on the vehicle , you can still claim for repair costs , servicing etc .
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Just to clarify in case anyone is confused ......the 45pence a mile covers fuel and depreciation on the vehicle , you can still claim for repair costs , servicing etc .
Not according to these accountants.
http://www.johnmtaylor.co.uk/resources/self-employed-car-business-use/
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Thanks chaps. I would be going down the contract hire route so just putting it through as an expense just like fuel etc.
Good to know I can still claim the mileage on my car, it's easier to work out that way then subtract a percentage.
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Just to clarify in case anyone is confused ......the 45pence a mile covers fuel and depreciation on the vehicle , you can still claim for repair costs , servicing etc .
I was of the understanding 45p per mile covered everything involved with owning the vehicle. Fuel, servicing, repairs etc and was an alternative to claiming the van as a capital expense
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Thanks chaps. I would be going down the contract hire route so just putting it through as an expense just like fuel etc.
Good to know I can still claim the mileage on my car, it's easier to work out that way then subtract a percentage.
With Contract Hire you have no other option but to put it through as an expense.
Please tread carefully with a van and CH. They can get rather strict when it comes to body work at the end of the contact. Try to get a leaflet from them explaining what their guidelines are for the vehicles appraisal at the end of the contract.
In other words, how do they define whats fair wear and tear and what isn't.
More often than not the appraisal result depends on how the examiner is feeling that day. If he/she is in a bad mood then that will cost you much more than if he/she is in a good mood. As far as I'm concerned, that's not good enough.
Another thing. Contract Hire is all about residual value of the van at the end of the contract. Mileage plays an important part in that. When you get a quote don't presume that the annual mileage they quote, say 10k, is the cheapest. Ask for a quote of 6k and then 1 for 12k. We some times found these little anomalies in the system where lower mileages were more expensive and 12k was cheaper than 10k. I also accept that the software is better than in my day, so this may not apply now.
Also, if you go over the agreed annual mileage then they will send you a bill for each mile you are over that allowance. If you think you are going over, then speak to them 3 or 4 months before the end of the contract and re-negotiate the rate. It used to work out cheaper that way than paying the additional mileage charge. (If its just a few miles over or under, then its hardly worth the trouble.
If you get the the end of your contract and your van is way under mileage, tough, they won't reimburse you a penny.
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Just to clarify in case anyone is confused ......the 45pence a mile covers fuel and depreciation on the vehicle , you can still claim for repair costs , servicing etc .
I was of the understanding 45p per mile covered everything involved with owning the vehicle. Fuel, servicing, repairs etc and was an alternative to claiming the van as a capital expense
That's the way I have also understood it.
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Just to clarify in case anyone is confused ......the 45pence a mile covers fuel and depreciation on the vehicle , you can still claim for repair costs , servicing etc .
I was of the understanding 45p per mile covered everything involved with owning the vehicle. Fuel, servicing, repairs etc and was an alternative to claiming the van as a capital expense
That's the way I have also understood it.
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Ditto, its either one not a combination of the two
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They wouldn't pull you for no insurance because you would not flag up as being uninsured...the fact that your not business insured would not even enter their heads.
It's only the insurance companies who are bothered.
Yes in a sense there not guna stop you for no insurance, but here were I live we have what the police call census stop points, these are set up on dual carriage ways etc, so there's no quick u turn ....
I have been stopped in my van on more than one occasion and the police have checked the insurance is all above board, even had my insurance contacted by phone to ensure I had declared all points.
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What happens if van is in garage so you do a few trad bungalows and some idiot pulls out of side road car is undrivable . Car is towed away insurance assessor has a look at car notices you have window cleaning stuff in car . He reports car is used for work so insurance company wont pay out , and inform other insurance company that you have no insurance who then tell driver who then drops you in it. Result Half a day in court 6 points big fine and a smashed car .
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Just to clarify in case anyone is confused ......the 45pence a mile covers fuel and depreciation on the vehicle , you can still claim for repair costs , servicing etc .
Not correct.
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What happens if van is in garage so you do a few trad bungalows and some idiot pulls out of side road car is undrivable . Car is towed away insurance assessor has a look at car notices you have window cleaning stuff in car . He reports car is used for work so insurance company wont pay out , and inform other insurance company that you have no insurance who then tell driver who then drops you in it. Result Half a day in court 6 points big fine and a smashed car .
Something like a post man putting the mail in his car and driving to park local to were he works, am sure I seen a programme were he te posts had his car seized by the police for it.
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What happens if van is in garage so you do a few trad bungalows and some idiot pulls out of side road car is undrivable . Car is towed away insurance assessor has a look at car notices you have window cleaning stuff in car . He reports car is used for work so insurance company wont pay out , and inform other insurance company that you have no insurance who then tell driver who then drops you in it. Result Half a day in court 6 points big fine and a smashed car .
Something like a post man putting the mail in his car and driving to park local to were he works, am sure I seen a programme were he te posts had his car seized by the police for it.
I don't think that postie was heading to work with the Mail , he was heading home to open it , that's why his car was siezed ;D