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UK Window Cleaning Forum => Window Cleaning Forum => Topic started by: hank jr on May 09, 2013, 02:08:07 pm

Title: do you claim a percentage of your mileage for hmrc?
Post by: hank jr on May 09, 2013, 02:08:07 pm

Hi all, i got my first tax return a few weeks ago and i really need to know what i claim back for fuel? do i just take a percentage or somthing?

i would say i use about 70% work..... thanks for any info guys

Title: Re: do you claim a percentage of your mileage for hmrc?
Post by: SunShineCleaning on May 09, 2013, 02:45:57 pm

If it is a dedicated vehicle then you can simply put in all the receipts for fuel.

If it is part work part family vehicle then you will need to show some mileage use documented throughout the year.

The best practice is to note the mileage at the start and end of a working day and deduct the cumulative total from the starting mileage.

Title: Re: do you claim a percentage of your mileage for hmrc?
Post by: hank jr on May 09, 2013, 04:28:20 pm

Hmmmmm, and what if i did not know to do this as i thought it was just a percentage taken out of fuel receipts? it is not a dedicated vehicle....

Title: Re: do you claim a percentage of your mileage for hmrc?
Post by: SunShineCleaning on May 09, 2013, 04:39:57 pm

Quote from: hank jr on May 09, 2013, 04:28:20 pm

Hmmmmm, and what if i did not know to do this as i thought it was just a percentage taken out of fuel receipts? it is not a dedicated vehicle....

They will be interested as to how you came to that %.

I would suggest keeping records from now on and use that % as a guide.

Title: Re: do you claim a percentage of your mileage for hmrc?
Post by: roundbuilder on May 09, 2013, 05:12:07 pm

Yes too right, 45 pence per mile under 10000 miles and 25p a mile anything over.

Title: Re: do you claim a percentage of your mileage for hmrc?
Post by: SunShineCleaning on May 09, 2013, 05:21:00 pm

Quote from: mick kent on May 09, 2013, 05:12:07 pm

Yes too right, 45 pence per mile under 10000 miles and 25p a mile anything over.

Either way you need to record it.

Title: Re: do you claim a percentage of your mileage for hmrc?
Post by: hank jr on May 09, 2013, 10:32:50 pm

whats the best way of recording it? do i need a seperate little book with weekly mileage? i already have worksheets, earnings and expenses book, receipts.

thanks for any help

Title: Re: do you claim a percentage of your mileage for hmrc?
Post by: Mr.G on May 09, 2013, 11:05:21 pm

My book keeper used google maps to find the distance to each area I work, now she knows my mileage for each day.

Title: Re: do you claim a percentage of your mileage for hmrc?
Post by: robert mitchell on May 10, 2013, 07:08:25 am

i made the same mistake of not recording mileage for my first year (last year) .

I just printed all the jobs off of george in date order and worked out the mileage from google maps .

Pain in the bum but lesson learned and i record it in aworka now.

excel is also good as there are mileage templates online .

Title: Re: do you claim a percentage of your mileage for hmrc?
Post by: CF Facilities on May 10, 2013, 07:11:38 am

Also I think if there is two of you in the van you can up the rate per mile to fifty pence.

Title: Re: do you claim a percentage of your mileage for hmrc?
Post by: *Hector* on May 10, 2013, 07:31:13 am

I use this form that I made up..

start the trip meter each work day, and the difference is private mileage..

It shows that the vehicle is used for both, and gives you an exact business mileage each week..

https://dl.dropboxusercontent.com/u/93287225/Weekly%20mileage%20sheet.doc

hope it helps

Title: Re: do you claim a percentage of your mileage for hmrc?
Post by: roundbuilder on May 10, 2013, 04:43:05 pm

I only use my vans for business use so easy to keep record of.

Title: Re: do you claim a percentage of your mileage for hmrc?
Post by: hank jr on May 11, 2013, 01:44:06 pm

Quote from: *Hector* on May 10, 2013, 07:31:13 am

I use this form that I made up..

start the trip meter each work day, and the difference is private mileage..

It shows that the vehicle is used for both, and gives you an exact business mileage each week..

https://dl.dropboxusercontent.com/u/93287225/Weekly%20mileage%20sheet.doc

hope it helps

Thanks very much this, it was particularly helpful of you. is it nesccesary to  have a start and fisnishing mileage? i may have to back date a few sheets....

Title: Re: do you claim a percentage of your mileage for hmrc?
Post by: *Hector* on May 11, 2013, 01:57:10 pm

You are welcome.

I use the start and finish mileage for the week, because once I take off the business mileage, I am left with personal mileage, and as long as this can be seen, then HMRC are happy..  ;D