Clean It Up

UK Window Cleaning Forum => Window Cleaning Forum => Topic started by: richywilts on June 02, 2012, 01:24:15 pm

Title: office filing systems
Post by: richywilts on June 02, 2012, 01:24:15 pm

i know some of you are domestic one man bands but for the guys who owns van and have staff, and health and safety obligations, hr files, insurances for vans,mot certificates and v5 logbooks, holiday request forms etc etc

does any one have a simple filing system they use i.e colour coding different areas of business or what while got few days off i wana have good organise as i hate clutter but my filing has just got a complete mess again

Title: Re: office filing systems
Post by: William McCafferty on June 02, 2012, 01:43:57 pm

I just use a filing cabinet, but with staff records these have to be kept in a locked cabinet by law.

Title: Re: office filing systems
Post by: Tom White on June 02, 2012, 01:48:48 pm

It's not difficult, Richy, just do a list of the various generic stuff you want and number each file with the title:

1.   Red van documentation
2.   Blue van documentation
3.   Personnel record for Bob Jones
4.   Personnel record for Mike Richards
5.   Kinky sex toy catalogues
6.   Etc

Print the list out, create the files, put them in numerical order in a filing cabinet.

At a later date, if you wish to insert a file between 2 and 3, call it 2a or something.

Stick the file list on the filing cabinet.

Title: Re: office filing systems
Post by: richywilts on June 02, 2012, 01:52:18 pm

to be honest tosh i can create them its sticking to them i take things out and dont put them back in correct place and over a few months its a mess again i was just wondering if anyone use like a colour code system i.e yellow wallets for vehicles blue for hr etc

i can set up a filing system but them t bar folding file holders just fall off the rails and things fall out etc and i end up jibbing it off then when its a mess i start again

Title: Re: office filing systems
Post by: Tom White on June 02, 2012, 06:24:03 pm

You've got to be disciplined with a filing system, Richy.

The problem is your discipline, not your filing system. 

Title: Re: office filing systems
Post by: G Griffin on June 02, 2012, 07:33:06 pm

Quote from: richywilts on June 02, 2012, 01:52:18 pm

to be honest tosh i can create them its sticking to them i take things out and dont put them back in correct place and over a few months its a mess again i was just wondering if anyone use like a colour code system i.e yellow wallets for vehicles blue for hr etc

i can set up a filing system but them t bar folding file holders just fall off the rails and things fall out etc and i end up jibbing it off then when its a mess i start again

Do they become the ex-files?

Title: Re: office filing systems
Post by: Mike #1 on June 03, 2012, 08:08:06 am

organised and discipline is 2 key elements to running a sucessful business if you stick by that everything becomes much eaiser.

Regardless of how big your business is . Mike

Title: Re: office filing systems
Post by: Moderator David@stives on June 03, 2012, 08:19:36 am

Get someone else who is good at it to do it

Then you can concentrate on running the business