Clean It Up
UK Window Cleaning Forum => Window Cleaning Forum => Topic started by: hank jr on August 21, 2011, 11:46:00 pm
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Hi all me and my business partner manage the collecting on our round, but lately i have been watching him do his summing up and he makes mistakes. we use a spreadsheet with the days work printed out on it and we mark any jobs done with a "P" ( for paid) next to the house number.
as you may know later in the day the job sheet can get a bit messy due to people wanting front onlys or clean next time etc etc. so my partner takes it upon himself to rewrite the jobsheet onto normal paper to condense the payments outstanding.
I do see his logic in this but also after seeing some of his summing up mistakes, and im starting to get paranoid. This really isnt good because when i do adding up after hes summarises i get £10 over or £20 over what he summerises. is he swindleing???
does anyone have a good collecting system which would be quite fool proof even in a partnership business? even use a spreadsheet on a pda or iphone or somthing....
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get your 3 months free trial http://www.georgesystems.co.uk/index.html then pay £50 for the full version, this will keep everything right, calculates all the takings when you ad done to each job
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Hi all me and my business partner manage the collecting on our round, but lately i have been watching him do his summing up and he makes mistakes. we use a spreadsheet with the days work printed out on it and we mark any jobs done with a "P" ( for paid) next to the house number.
as you may know later in the day the job sheet can get a bit messy due to people wanting front onlys or clean next time etc etc. so my partner takes it upon himself to rewrite the jobsheet onto normal paper to condense the payments outstanding.
I do see his logic in this but also after seeing some of his summing up mistakes, and im starting to get paranoid. This really isnt good because when i do adding up after hes summarises i get £10 over or £20 over what he summerises. is he swindleing???
does anyone have a good collecting system which would be quite fool proof even in a partnership business? even use a spreadsheet on a pda or iphone or somthing....
I've highlighted what I feel is the most important bit. It may just be that he's just not very good at adding up. However, my point is that you are having to ask this question at all. It may be about his honesty. It may be about your trust levels. Either way, I'm wondering if a business partnership is the right way forward for you if you're having to post this on a public forum.
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partnerships very rarely work
as advised go for george............then go on your own
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keep careful tabs on the work done and money in . as others say,use George
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Does he make mistakes the other way too? So he's out of pocket?
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if the money is always out in his favour then you know he s doing you over.
GET RID!go on your own and if you ever get anyone working with you again YOU collect the money and just pay the other guy wages.
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I don't know what to think of this issue. I have to agree with what Paul Coleman has highlighted and stated. But before you take Dazmonds advice you need to 'get your own house in order.' Whilst you may have suspicions, you may be using them as an excuse for badly implemented systems.
You don't tell us how you run your 'partnership' or do your days work. But no matter how you work the days taking should 'balance'. (Banking terms.)
Each of us has a float of £50.20. We go our separate ways during the day and at the end of the day the total work payments received, debts collected etc should tally up with the money in the box less the float. If it doesn't then you do a post mortem on the day to find the problem.
I have also been known to lose money, especially if a note ends up in the same pocket as my van keys. I am also hopeless with cash, but I am not dishonest. We are responsible for our own float and daily receipts. If I lose money then it comes out of my daily takings.
I believe that the only way a partner could 'swindle' is to clean a house, pocket the money and put it down as a 'leave it this time.' If this is what he is doing, then an analysis of the number of 'leave it this times' you have a week and he has may be a clue. If he was doing the clean, marking it as completed but not paid and pocketing the money, then you will soon find out when you go back to collect.
The only problem we did encounter was if you had a list of houses with the same price, a payment could be put against the wrong house when entering it on the computer. It becomes embarrassing when you try to collect the debt.
Best decision we ever made was buying George and 2 x Zire31 PalmOne PDA's with pocket George. Tick off the jobs and payments as you go and balance at the end of the day.
If we work together then we just use one PDA and float. We have George set up on each pda with the others work schedule so it works fine just swopping between the 2 as we go.
Spruce
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A wise old Millionaire once told me.......
'The Only Ship That Sinks On its Own Accord is A Partnership'
Very wise words indeed.
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A wise old Millionaire once told me.......
'The Only Ship That Sinks On its Own Accord is A Partnership'
Very wise words indeed.
;D ;D ;D especially true with window cleaners.
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pen and round book cant beat it
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I have to say I don't quite see the point of a partnership. If you both work independently, then pool your takings at the end of the day, one of you will always be out of pocket unless you do exactly the same value of work each per day.
Why not just work on your own?
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we both work together and we have 2 men working for us aswell. the 2 men dont touch any cash at all. they just clean. we have 2 0n the fronts and 2 on the backs.
Can anyone recommend a pda to run george on? im really interested in doing this method - sounds good. i will do all the collecting using that.
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if you all work together why dont you take care of all the paper work and collecting that way 1 person controls the money
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pen and round book cant beat it
Can't find any round books in either Staples or WHSmith !! ;D