Title
United Kingdom-York: School cleaning services
Publication Date
08 February 2014
OJS Ref
28/2014
Place
YORK
Country
UK - United Kingdom
Authority Name
FULFORD SCHOOL
Authority Type
Local authorities
Deadline
21 March 2014 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90919300 - School cleaning services
NUTS Codes
UKE21 - York
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Fulford School
Fulfordgate, Heslington Lane
For the attention of: Sue Keeble
YO104FY York
UNITED KINGDOM
E-mail:
cleaning-enquiries@fulford.york.sch.uk Internet address(es):
General address of the contracting authority:
http://www.york.gov.uk Address of the buyer profile:
http://www.fulford.york.sch.uk Electronic access to information:
http://www.fulford.york.sch.uk/cleaning Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Fulford School Cleaning Contract 2014-2017.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Fulford School, Fulfordgate, Heslington Lane, York YO10 4FY.
NUTS code UKE21
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The daily cleaning, routine periodic cleaning, non routine cleaning and
emergency cleaning of school buildings.
II.1.6) Common procurement vocabulary (CPV)
90919300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Estimated value excluding VAT:
Range: between 140 000 and 160 000 GBP
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3) Duration of the contract or time limit for completion
Starting 1.8.2014. Completion 31.7.2017
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Performance Bond and/or Parent Company Guarantee.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
One calendar month in arrears.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contractors are required to price
their tenders dependant on performance.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Contractors must be CHAS registered.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Financial Information is for evaluation purposes on a pass / fail
basis. The minimum requirements of this PQQ are:
— Insurance: GBP 5,000,000 public liability insurance and GBP 5,000,000
contents insurance to cover any assets on site for any other reason;
— An assessment of the companies financial standing including the
calculation of financial ratios and previous comparable contract values.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Technical Experience will be used for the evaluation of PQQ submissions,
based on the marking scheme below. Each submission required as defined
below should not be more than two A4 pages in length of Arial 10 point
font. The school will seek further more extensive submissions at the
evaluation of actual tendered prices received. Suppliers will be marked
on:
— Relevance of references to the project (5 %)
— The school places a high value on the quality of cleaning outcomes and
considers that management and supervision arrangements are key to
achieving those standards. Applicants are asked to set out their
management and supervision arrangements that the contractor will rely on
to achieve the standards required by the specification with a minimum 95 %
score at all inspections by our monitoring team. This should include
arrangements from head office down to cleaners and the expected
involvement of senior staff to monitor progress. (30 %)
— Experience by other parts of City of York Council has encountered
problems recruiting and retaining good staff for this type of work. The
School is concerned to ensure that suitable staff committed to the school
are recruited and retained. Applicants are therefore asked to briefly set
out how they intend to ensure the recruitment and retention of staff able
to demonstrate a high degree of commitment to the school and meet the
service standards demanded. (30 %)
— A further commitment to quality of service is determined by the pricing
document set out in the specification. This requires Applicants to set out
the discount to be applied to the full contract price payable on
performance levels of 97 % and above (as determined by an independent
inspection regime). Applicants are therefore asked to provide demonstrable
experience of delivering term contracts where the payment to the
contractor is determined by performance. Further, the degree to which the
contractor was paid less than 100 % of the contract price following the
assessment of their performance should be stated where this is the case.
(25 %)
— The technical experience section is worth 90 % of the overall PQQ marks.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates:
Technical and financial evaluation as defined in PQQ instructions.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 21.3.2014 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
21.3.2014 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
11.4.2014
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Fulford School Governing Body
Fulfordgate Heslington Lane
YO10 4FY York
UNITED KINGDOM
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: 11.7.2014.
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Fulford School
Fulfordgate Heslington Lane
YO10 4FY York
UNITED KINGDOM
VI.5) Date of dispatch of this notice:
5.2.2014
