Title
United Kingdom-Wolverhampton: Cleaning services
Publication Date
08 February 2014
OJS Ref
28/2014
Place
WOLVERHAMPTON
Country
UK - United Kingdom
Authority Name
BROMFORD HOUSING GROUP LIMITED (“BROMFORD”), AS CENTRAL PURCHASING BODY ON
Authority Type
Body governed by public law
Deadline
07 March 2014 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90910000 - Cleaning services
90911000 - Accommodation, building and window cleaning services
90911200 - Building-cleaning services
90911300 - Window-cleaning services
90911100 - Accommodation cleaning services
NUTS Codes
UK - UNITED KINGDOM
--------------------------------------------------------------------------------
Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Bromford Housing Group Limited (“Bromford”), as central purchasing body on
behalf of itself and: Bromford Housing Association Limited, Bromford Home
Ownership Limited and Fosseway Housing Association Limited
1 Exchange Court, Brabourne Avenue
For the attention of: Procurement Team
WV10 6AU Wolverhampton
UNITED KINGDOM
Telephone: +44 1902396748
E-mail:
procurement.team@bromford.co.uk Internet address(es):
General address of the contracting authority:
www.bromfordgroup.co.uk Electronic access to information:
https://www.housingprocurement.com/ Electronic submission of tenders and requests to participate:
https://www.housingprocurement.com/ Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Communal Cleaning and external Window Cleaning service.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UK
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Contract(s) for the provision of communal cleaning and external window
cleaning services at residential properties owned and/or managed by
Bromford.
Please refer to Section II.2.1 for a more detailed description of the
quantity and scope of the contract(s).
II.1.6) Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90911100
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: yes
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Bromford wishes to receive responses from suitably experienced and
qualified service providers who can undertake a high quality cleaning and
external window cleaning service to the communal areas of residential
properties owned and / or managed by Bromford. The majority of premises
are low rise (up to four floors) though a small number are of a larger
scale.
The services will consist of ongoing cyclical cleaning and external window
cleaning activities, plus additional ad-hoc cleaning and window cleaning
as and when required.
For clarity, the elements of cleaning and external window cleaning will
not be contracted separately. Bromford will not issue separate contracts
for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will be required by way of five separate Lots. Lots 1,
2, 3, 4 and 5 require cleaning and external window cleaning services to
the communal areas of residential properties. Each Lot will also contain
sites which are classed as ‘Supported Housing‘, which may have additional
specific cleaning and window cleaning requirements including (but not
limited to) cleaning of communal lounges, bathrooms, kitchens and small
office spaces, plus cleaning of internal windows.
In addition, Lots (1, 2 and 4) each contain a non-residential Service
Delivery Centre from which Bromford's maintenance operatives are based.
These will each require cleaning services to a small kitchen, bathroom and
office area.
The contract(s) is/are on a 5 + 2 year basis.
Estimated value excluding VAT: 4 747 250 GBP
II.2.2) Information about options
Options: yes
Description of these options: The contract is on a 5 + 2 year basis. The +
2 is to provide for further period or period(s) of extension of up to 2
years in aggregate, to be exercised at Bromford's discretion.
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: Communal cleaning and External window cleaning to domestic
accommodation located in the North of the Authority's operational area
1) Short description
Contract for the provision of communal cleaning and external window
cleaning services at residential properties owned and/or managed by
Bromford.
2) Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90911100
3) Quantity or scope
Administrative areas include:
Bridgnorth, South Shropshire, Shrewsbury and Atcham, Telford &Wrekin,
Oswestry, North Shropshire, Powys.
Bromford wishes to receive responses from suitably experienced and
qualified service providers who can undertake a high quality cleaning(
which includes internal communal window cleaning ) and external window
cleaning service to the communal areas of residential properties owned and
/ or managed by Bromford. The majority of premises are low rise (up to
four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window
cleaning activities, plus additional ad-hoc cleaning and window cleaning
as and when required.
The Lot contains sites which are classed as ‘Supported Housing’, and may
contain ‘Service Delivery Centres’, which may have additional specific
cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will
not be contracted separately. Bromford will not issue separate contracts
for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal
window cleaning) and external window cleaning services to the communal
areas of residential properties. The Lot contains sites which are classed
as ‘Supported Housing’, which may have additional specific cleaning and
window cleaning requirements including (but not limited to) cleaning of
communal lounges, bathrooms, kitchens and small office spaces, plus
cleaning of internal windows.
In addition, the Lot contains one non-residential Service Delivery Centre
from which Bromford's maintenance operatives are based. These will each
require cleaning services to a small kitchen, bathroom and office area.
Each lot contract will be flexible for services of another lot to be
included into that lot's contract scope by way of variation. The intention
is that in the event of persistent sub-standard performance or termination
of any lot contract the volume of services from that contract can be
transferred to another lot contract provider in order to maintain business
continuity for Bromford.
Estimated value excluding VAT: 509 772 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 84 (from the award of the contract)
Lot No: 2
Lot title: Communal cleaning and external window cleaning to domestic
accommodation located in the North of the Authority's operational area.
1) Short description
Contract for the provision of communal cleaning and external window
cleaning services at residential properties owned and/or managed by
Bromford.
2) Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90911100
3) Quantity or scope
Administrative areas include:
Dudley, Sandwell, Walsall, Wolverhampton South Staffordshire, Cannock,
Lichfield, Tamworth, North Warwickshire, , Stafford, East Staffordshire,
South Derbyshire, Derby, Erewash, Newcastle under-Lyme, Stoke on Trent,
Staffordshire Moorlands.
Bromford wishes to receive responses from suitably experienced and
qualified service providers who can undertake a high quality cleaning(
which includes internal communal window cleaning ) and external window
cleaning service to the communal areas of residential properties owned and
/ or managed by Bromford. The majority of premises are low rise (up to
four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window
cleaning activities, plus additional ad-hoc cleaning and window cleaning
as and when required.
The Lot contains sites which are classed as ‘Supported Housing‘, and may
contain ‘Service Delivery Centres’, which may have additional specific
cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will
not be contracted separately. Bromford will not issue separate contracts
for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal
window cleaning) and external window cleaning services to the communal
areas of residential properties. The Lot contains sites which are classed
as ‘Supported Housing‘, which may have additional specific cleaning and
window cleaning requirements including (but not limited to) cleaning of
communal lounges, bathrooms, kitchens and small office spaces, plus
cleaning of internal windows.
In addition, the Lot contains two non-residential Service Delivery
Centre
from which Bromford's maintenance operatives are based. These
will each require cleaning services to a small kitchen, bathroom and
office area.
Each lot contract will be flexible for services of another lot to be
included into that lot's contract scope by way of variation. The intention
is that in the event of persistent sub-standard performance or termination
of any lot contract the volume of services from that contract can be
transferred to another lot contract provider in order to maintain business
continuity for Bromford.
Estimated value excluding VAT: 1 216 545 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 84 (from the award of the contract)
Lot No: 3
Lot title: Communal cleaning and external window cleaning to domestic
accommodation located in the Middle of the Authority's operational area
1) Short description
Contract for the provision of communal cleaning and external window
cleaning services at residential properties owned and/or managed by
Bromford.
2) Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90911100
3) Quantity or scope
Administrative areas include:
Birmingham, Bromsgrove, Wyre Forest, Worcester, Wychavon, Redditch,
Solihull, Warwick, Coventry, Nuneaton and Bedworth, Rugby, Daventry,
Wellingborough, East Northamptonshire, Northampton, Stratford upon Avon.
Bromford wishes to receive responses from suitably experienced and
qualified service providers who can undertake a high quality cleaning(
which includes internal communal window cleaning ) and external window
cleaning service to the communal areas of residential properties owned and
/ or managed by Bromford. The majority of premises are low rise (up to
four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window
cleaning activities, plus additional ad-hoc cleaning and window cleaning
as and when required.
The Lot contains sites which are classed as ‘Supported Housing‘, and may
contain ‘Service Delivery Centres’, which may have additional specific
cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will
not be contracted separately. Bromford will not issue separate contracts
for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal
window cleaning) and external window cleaning services to the communal
areas of residential properties. The Lot contains sites which are classed
as ‘Supported Housing‘, which may have additional specific cleaning and
window cleaning requirements including (but not limited to) cleaning of
communal lounges, bathrooms, kitchens and small office spaces, plus
cleaning of internal windows.
Each lot contract will be flexible for services of another lot to be
included into that lot's contract scope by way of variation. The intention
is that in the event of persistent sub-standard performance or termination
of any lot contract the volume of services from that contract can be
transferred to another lot contract provider in order to maintain business
continuity for Bromford.
Estimated value excluding VAT: 1 059 646 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 84 (from the award of the contract)
Lot No: 4
Lot title: Communal cleaning and external window cleaning to domestic
accommodation located in the South West of the Authority's operational
area
1) Short description
Contract for the provision of communal cleaning and external window
cleaning services at residential properties owned and/or managed by
Bromford.
2) Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90911100
3) Quantity or scope
Administrative areas include:
Malvern Hills, Herefordshire, Forest of Dean, Tewksbury, Cheltenham,
Gloucester, Stroud, Cotswold, South Gloucestershire, Bristol, North
Wiltshire, Swindon, West Wiltshire, Kennett, Salisbury
Bromford wishes to receive responses from suitably experienced and
qualified service providers who can undertake a high quality cleaning(
which includes internal communal window cleaning ) and external window
cleaning service to the communal areas of residential properties owned and
/ or managed by Bromford. The majority of premises are low rise (up to
four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window
cleaning activities, plus additional ad-hoc cleaning and window cleaning
as and when required.
The Lot contains sites which are classed as ‘Supported Housing‘, and may
contain ‘Service Delivery Centres’, which may have additional specific
cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will
not be contracted separately. Bromford will not issue separate contracts
for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal
window cleaning) and external window cleaning services to the communal
areas of residential properties. The Lot contains sites which are classed
as ‘Supported Housing‘, which may have additional specific cleaning and
window cleaning requirements including (but not limited to) cleaning of
communal lounges, bathrooms, kitchens and small office spaces, plus
cleaning of internal windows.
In addition, the Lot contains one non-residential Service Delivery Centre
from which Bromford's maintenance operatives are based. These will each
require cleaning services to a small kitchen, bathroom and office area.
Each lot contract will be flexible for services of another lot to be
included into that lot's contract scope by way of variation. The intention
is that in the event of persistent sub-standard performance or termination
of any lot contract the volume of services from that contract can be
transferred to another lot contract provider in order to maintain business
continuity for Bromford.
Estimated value excluding VAT: 1 489 488 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 84 (from the award of the contract)
Lot No: 5
Lot title: Communal cleaning and external window cleaning to domestic
accommodation located in the South of the Authority's operational area
1) Short description
Contract for the provision of communal cleaning and external window
cleaning services at residential properties owned and/or managed by
Bromford.
2) Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90911100
3) Quantity or scope
Administrative areas include:
South Northamptonshire, West Oxfordshire, Cherwell, Oxford, Aylesbury
Vale, South Bedfordshire, Mid Bedfordshire, Vale of White Horse, South
Oxfordshire, West Berkshire, Wycombe, Chiltern, South Buckinghamshire.
Bromford wishes to receive responses from suitably experienced and
qualified service providers who can undertake a high quality cleaning(
which includes internal communal window cleaning ) and external window
cleaning service to the communal areas of residential properties owned and
/ or managed by Bromford. The majority of premises are low rise (up to
four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window
cleaning activities, plus additional ad-hoc cleaning and window cleaning
as and when required.
The Lot contains sites which are classed as ‘Supported Housing‘, and may
contain ‘Service Delivery Centres’, which may have additional specific
cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will
not be contracted separately. Bromford will not issue separate contracts
for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal
window cleaning) and external window cleaning services to the communal
areas of residential properties. The Lot contains sites which are classed
as ‘Supported Housing‘, which may have additional specific cleaning and
window cleaning requirements including (but not limited to) cleaning of
communal lounges, bathrooms, kitchens and small office spaces, plus
cleaning of internal windows.
Each lot contract will be flexible for services of another lot to be
included into that lot's contract scope by way of variation. The intention
is that in the event of persistent sub-standard performance or termination
of any lot contract the volume of services from that contract can be
transferred to another lot contract provider in order to maintain business
continuity for Bromford.
Estimated value excluding VAT: 471 796 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 84 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Any deposits or guarantees required will be stipulated in the tender
documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Any financing conditions and payment arrangements
will be stipulated in the tender
documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Requests to participate will be accepted from groupings of economic
operators (consortia). In the event of a successful consortium bid,
Bromford reserves the right to require groupings of entities to take a
particular legal form and/or require that a single consortium member takes
primary liability or that each member undertakes joint and several
liability irrespective of the legal form adopted.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the tender
documents.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: All details for participation in this tender will be specified in
the tender documents which will be supplied on request. The Tender
Documents can be accessed at https://www.housingprocurement.com/.
Further information on how to access the documents can be seen in section
VI.3 of this Notice.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: All details for participation in this tender will be specified in
the tender documents which will be supplied on request.
Minimum level(s) of standards possibly required: All details for
participation in this tender will be specified in the tender documents
which will be supplied on request.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
All details for participation in this tender will be specified in the
tender documents which will be supplied on request.
Minimum level(s) of standards possibly required:
All details for participation in this tender will be specified in the
tender documents which will be supplied on request.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As
specified in tender documents - This envisaged minimum number will be 5
per Lot.
Bromford reserve the right to take forward to the ITT stage more than 5
bids per Lot where it is felt that it is in our commercial interests and
interest in fairness to do so. Bromford will take forward up to a maximum
of 7 potential tenderers per Lot.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated no
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: yes
IV.3.4) Time limit for receipt of tenders or requests to participate
7.3.2014 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3. Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Bromford reserves the right not to award any agreement or to award any
contract. Contractors should therefore note submission to Bromford does
not guarantee any level/ amount of work from Bromford.
Bromford may award a single contract for all lots, a separate contract for
each lot or a combination of multi-lot/single lot contracts.
If there is a contract for each lot, each lot contract will be flexible
for services of another lot to be included into that lot's contract scope
by way of variation. The intention is that in the event of persistent
sub-standard performance or termination of any lot contract the volume of
services from that contract can be transferred to another lot contract
provider in order to maintain business continuity for Bromford.
The following instructions are for potential suppliers.
This tender process will be managed using our electronic tendering
solution referred to as the Housing Procurement Portal.
Bromford use the Housing Procurement Portal for placing EU and non-EU
public notices. The portal allows immediate publication of these notices
which gives suppliers instant access to tender opportunities.
Suppliers need to register on the portal so they can access the tender
documents. To enter the Housing Procurement Portal, please visit:
https://www.housingprocurement.com/procontract/housing/supplier.nsf/frm_home?ReadForm.
Please note, if you are already registered, you will not need to register
again; simply login using your existing username and password. If
required, there is a password reminder link on the home page.
For detailed instructions on how new suppliers can register on the portal,
please visit our website by clicking on this link:
http://www.bromfordgroup.co.uk/selling-to-bromford/.
Here, you will be able to access our registration help guide.
Once successfully registered, you will be able to click on the ‘Suppliers
Area' of the Housing Procurement Portal. Here you will see a list of
latest tender opportunities. Simply click on the relevant opportunity and
click ‘Register Interest.' You will then receive an e-mail once the tender
documents become available.
If you experience any technical difficulties, please contact the Portal
Helpdesk on +44 1670597136 or support@due-north.com.
Suppliers must read through this set of instructions and follow the
process to respond to this opportunity.
The information and/or documents for this opportunity are available on
https://www.housingprocurement.com/.
You must register on this site to respond, if you are already registered
you will not need to register again, simply use your existing username and
password. Please note there is a password reminder link on the homepage.
Bromford does not bind itself to accept the lowest or any offer and
reserves the right to revert back to/recommence any earlier stage of it
and/or to change the basis of and the procedures for the procurement
process and/or terminate the procurement process (or any part of it) in
each case at any time. Bromford is not responsible for any costs of
whatever kind and whenever incurred by any tenderer in relation to its
participation in this process. Further details regarding the requirement
and the procurement process will be contained in the tender documents.
VI.4) Procedures for appeal
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Cabinet Office
70 Whitehall
London
UNITED KINGDOM
Telephone: +44 2072763000
VI.5) Date of dispatch of this notice:
4.2.2014
