Title
United Kingdom-Witney: Cleaning services
Publication Date
25 September 2013
OJS Ref
186/2013
Place
WITNEY
Country
UK - United Kingdom
Authority Name
COTTSWAY HOUSING ASSOCIATION
Authority Type
Body governed by public law
Deadline
25 October 2013 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90910000 - Cleaning services
90911000 - Accommodation, building and window cleaning services
90911100 - Accommodation cleaning services
90911200 - Building-cleaning services
90918000 - Bin-cleaning services
90911300 - Window-cleaning services
NUTS Codes
UKJ14 - Oxfordshire
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Cottsway Housing Association
Cottsway House, Heynes Place, Avenue Two
For the attention of: Steffanie Dagg
OX28 4Y Witney
UNITED KINGDOM
Telephone: +44 8458645100
Fax: +44 8458645261
Internet address(es):
General address of the contracting authority:
https://portal.cottsway.co.uk Address of the buyer profile:
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA25767 Further information can be obtained from: Cottsway Housing Association
Cottsway House, Heynes Place, Avenue Two
For the attention of: Steffanie Dagg
OX28 4YG Witney
UNITED KINGDOM
Telephone: +44 8458645100
Fax: +44 8458645261
Internet address:
https://portal.cottsway.co.uk Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Cottsway Housing Association
Cottsway House, Heynes Place, Avenue Two
For the attention of: Steffanie Dagg
OX28 4YG Witney
UNITED KINGDOM
Telephone: +44 8458645100
Fax: +44 8458645261
Internet address:
https://portal.cottsway.co.uk Tenders or requests to participate must be sent to: Cottsway Housing
Association
Cottsway House, Heynes Place, Avenue Two,
For the attention of: Steffanie Dagg
OX28 4YG Witney
UNITED KINGDOM
Telephone: +44 8458645100
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
The Provision of Cleaning and Caretaking Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Oxfordshire.
NUTS code UKJ14
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Cottsway Housing Association are tendering for the cleaning (including
window cleaning) and caretaking services across 4 lots. Lot 1 – Over 55
Sites West Oxfordshire
Lot 2 – General Needs Gloucestershire and Wiltshire
Lot 3 - General Needs Southern West Oxfordshire
Lot 4 - General Needs Northern West Oxfordshire
For further information please refer to the PQQ document.
NOTE: To register your interest in this notice and obtain any additional
information please visit the myTenders Web Site at
http://www.myTenders.org/Search/Search_Switch.aspx?ID=107379 The awarding authority has indicated that it will accept electronic
responses to this notice via a 'Tender Submission Postbox' facility.
Further details of this facility are available at
http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=107379 Suppliers are advised to allow adequate time for uploading documents and
to dispatch the electronic response well in advance of the closing time to
avoid any last minute problems. The postbox closes precisely at the time
stated.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90911000, 90911100, 90911200, 90918000, 90911300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Cottsway Housing Association is inviting tenders to undertake the
provision of Cleaning and Caretaking services to a number of its
properties.
The term Cleaning and Caretaking Services covers the provision of the
following services:
Cleaning and Caretaking
— The cleaning of the internal areas of housing blocks
— Ensuring that the external areas around housing blocks and on housing
estates are kept clean and litter & detritus free
— Ancillary cleaning and caretaking duties
— The removal of fly tipping (includes items such as black bags, refuse
sacks, small pieces of furniture) from inside and around residential
blocks and from all areas around estates.
— Other site based tasks which are to be carried out on a regular basis
(alarm testing, meter reading etc)
There are other associated duties included within this Contract that do
not come into either of the above categories but will still form part of
this contract.
Estimated value excluding VAT:
Range: between 600 000 and 1 080 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: Contract Length: 4 years plus an additional
2 years extension dependant on satisfactory performance.
Provisional timetable for recourse to these options:
in months: 72 (from the award of the contract)
II.2.3) Information about renewals
This contract is subject to renewal: no
Information about lots
Lot No: 1
Lot title: Over 55 Sites West Oxfordshire
1) Short description
Services to include communal area cleaning and windows for Cottsway
Housing Association's Sheltered Accommodation and accommodation for
residents who are over 55 within Carterton, Witney, Bampton, North Leigh,
Eynsham, Woodstock, Chipping Norton, Charlbury and Wychwod.
2) Common procurement vocabulary (CPV)
90910000, 90911000, 90911100, 90911200, 90911300
3) Quantity or scope
Services to include communal area cleaning and windows for Cottsway
Housing Association's Sheltered Accommodation and accommodation for
residents who are over 55 within Carterton, Witney, Bampton, North Leigh,
Eynsham, Woodstock, Chipping Norton, Charlbury and Wychwod.
Estimated value excluding VAT:
Range: between 120 000 and 240 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 72 (from the award of the contract)
5) Additional information about lots
Contract Length: 4 years plus an additional 2 years extension dependant on
satisfactory performance.
Lot No: 2
Lot title: General Needs Gloucestershire and Wiltshire
1) Short description
Services to include communal area cleaning and windows for Cottsway
Housing Association's stock within Cirencester, Royal Wootton Bassett,
Bourton on the Water, Stratten St Margaret and Caine.
2) Common procurement vocabulary (CPV)
90910000, 90911000, 90911100, 90911200, 90911300
3) Quantity or scope
Services to include communal area cleaning and windows for Cottsway
Housing Association's stock within Cirencester, Royal Wootton Bassett,
Bourton on the Water, Stratten St Margaret and Caine.
Estimated value excluding VAT:
Range: between 120 000 and 240 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 72 (from the award of the contract)
5) Additional information about lots
Contract Length: 4 years plus an additional 2 years extension dependant on
satisfactory performance.
Lot No: 3
Lot title: General Needs Southern West Oxfordshire
1) Short description
Services to include communal area cleaning and windows for Cottsway
Housing Association's stock within Carterton, Eynsham, Burford, Standlake,
Witney and Woodstock.
2) Common procurement vocabulary (CPV)
90910000, 90911000, 90911100, 90911200, 90911300
3) Quantity or scope
Services to include communal area cleaning and windows for Cottsway
Housing Association's stock within Carterton, Eynsham, Burford, Standlake,
Witney and Woodstock.
Estimated value excluding VAT:
Range: between 210 000 and 330 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 72 (from the award of the contract)
5) Additional information about lots
Contract Length: 4 years plus an additional 2 years extension dependant on
satisfactory performance.
Lot No: 4
Lot title: General Needs Northern West Oxfordshire
1) Short description
Services to include communal area cleaning and windows for Cottsway
Housing Association's stock within Chipping Norton, Charlbury,
Chadlington, Kingham, Middle Barton, Salford and Stonesfield.
2) Common procurement vocabulary (CPV)
90910000, 90911000, 90911100, 90911200, 90911300
3) Quantity or scope
Services to include communal area cleaning and windows for Cottsway
Housing Association's stock within Chipping Norton, Charlbury,
Chadlington, Kingham, Middle Barton, Salford and Stonesfield.
Estimated value excluding VAT:
Range: between 150 000 and 270 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 72 (from the award of the contract)
5) Additional information about lots
Contract Length: 4 years plus an additional 2 years extension dependant on
satisfactory performance.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: (1) Any candidate found to be guilty of serious misrepresentation
in providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(1) A statement of the technicians or technical services available to the
candidate to carry out the work under the contract; or be involved in the
production of goods or the provision of services under the contract;
particularly those responsible for quality control, whether or not they
are independent of the candidate.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 5
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
CC1 2014-2020
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 25.10.2013
IV.3.4) Time limit for receipt of tenders or requests to participate
25.10.2013 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
18.11.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
(MT Ref:107379)
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will
incorporate a minimum 10 calendar day standstill period at the point
information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from
the contracting authority before the contract is entered into. Applicants
have 2 working days from notification of the award decision to request
additional debriefing and that information has to be provided a minimum of
3 working days before expiry of the standstill period. Such additional
information should be requested from the address of the contracting
authority of this contract notice. If an appeal regarding the award of a
contract has not been successfully resolved the public contract
regulations 2006 (SI 2006 No 5)provide aggrieved parties who have been
harmed or at risk of harm by a breach of the rules to action in the high
court (England, Wales and Northern Ireland). Any such action must be
brought promptly. Where a contract has been entered into the court may
order the setting aside of the award decision or order the authority to
amend any document and may award damages. If the contract has been entered
into the court may only award damages.
VI.5) Date of dispatch of this notice:
23.9.2013
