Title
United Kingdom-Belfast: Accommodation, building and window cleaning
Publication Date
30 November 2013
OJS Ref
233/2013
Place
BELFAST
Country
UK - United Kingdom
Authority Name
ABACUS HOUSING CONSORTIUM
Authority Type
Body governed by public law
Deadline
07 January 2014 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90911000 - Accommodation, building and window cleaning services
90911200 - Building-cleaning services
90918000 - Bin-cleaning services
90919200 - Office cleaning services
NUTS Codes
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Abacus Housing Consortium
c/o Helm House 38-52 Lisburn Road
For the attention of: Nichola Casey
BT9 6AA Belfast
UNITED KINGDOM
Telephone: +44 2890320485
E-mail:
procurement@helmhousing.org Fax: +44 2890330402
Internet address(es):
General address of the contracting authority:
http://www.helmhousing.org Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
Helm Housing Ltd
Helm House, 38-52 Lisburn Road
BT9 6AA Belfast
UNITED KINGDOM
Oaklee Homes Group
37-41 May Street
BT1 4DN Belfast
UNITED KINGDOM
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Abacus Housing Consortium- Cleaning Service Ref:AM/CS/13-14.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Northern Ireland.
NUTS code
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Abacus Housing Consortium (AHC) will act as a central purchasing body and
wishes to jointly procure a Cleaning Services Contract on behalf of the
following Housing Associations:
— Helm Housing Association
— Oaklee Homes Group
Abacus Housing Consortium is procuring the services for the Member Housing
Associations. Economic Operators should also note that during the contract
period other Department for Social Development Registered Housing
Associations in Northern Ireland may join AHC by acceding to the contract
and require works to be provided to them under the contract awarded as
part of this completion. For a list of all Registered Housing Associations
that may potentially seek to use this Contract Economic Operators should
refer to the Department for Social Development website
www.dsdni.gov.uk The Economic Operator shall provide the following Services:
— Cleaning Services to include but not limited to the following – Cleaning
of communal areas including entrances, hallways, corridors, lifts,
driveways and paths. Cleaning of void properties and offices as required
— The contract will cover the whole of Northern Ireland and to
approximately -
Helm Housing - 100 schemes and head office.
Oaklee Homes Group – 70 schemes and head office.
II.1.6) Common procurement vocabulary (CPV)
90911000, 90911200, 90918000, 90919200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The Contract will be province wide (Northern Ireland) Contract on a 1 year
rolling contract to a maximum of 5 years. It is proposed that the contract
will include for contractual breaks on an annual basis. Progression to
subsequent years will be subject to meeting the performance requirements
as detailed within the tender documents.
The estimated fee value, excluding VAT, of the Services is GBP 700 000 per
annum.
Helm Housing approx. GBP 350 000 per annum.
Oaklee Homes Group approx. GBP 350 000 per annum.
Estimated value excluding VAT:
Range: between 3 500 000 and 4 500 000 GBP
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 4
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
AHC reserve the right to require bonds, deposits, guarantees or other
forms of undertaking to secure proper contractual performance.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
The main terms will be detailed in the amended conditions of the form of
contract which will be provided to all bidders invited to tender.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Subject to the status and involvement of the parties, The Contracting
Authority may require parties to commit to joint and several liability in
respect of the contract. Alternatively, the Contracting Authority may
expect the lead operator to take total responsibility. The Contracting
Authority may require collateral warranties, parent company guarantees and
/ or performance bonds ( as applicable) to be entered into by other
Economic Operators.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: AHC may require Parent Company
guarantees and/or Performance Bonds as applicable to be entered into.
The contract period will be on a one year rolling contract to a maximum of
5 years. It is proposed that the contract will include for contractual
breaks on an annual basis. Progression to subsequent years will be subject
to meeting the performance requirements as detailed within the tender
documents.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Conditions for participation in the competition is set out in
detail in the memorandum of information and prequalification
questionnaire. The economic operator and/or members of the consortium must
meet the requirements set out in Regulation 23 of the Public Contracts
Regulations 2006. The memoradum of information and applicable
prequalification questionnaire are available for download from
www.helmhousing.org III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Evidence must be provided to demonstrate that the Economic
Operator and/or members of the consortium have the financial and economic
standing required for the contract under Regulation 24 of the Public
Contracts Regulations 2006.
Minimum level(s) of standards possibly required: Comply with the
requirements of the appropriate section in the application
prequalification questionnaire and memorandum of information. The
memoradum of information and applicable prequalification questionnaire are
available for download from
www.helmhousing.org III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Economic Operators and/or members of the consortium
are required to complete the appropriate section in
the applicable prequalification questionnaire (PQQ1)
(please refer to the momoradum of information for
further information), as to their techical capacity in
accordance with the provisions of EC Directive 2004/18/
EC and in accordance with Regulation 25 of the
Public Contracts Regulations 2006. The applicable
memorandum of information and prequalification
questionnaire are available for download from
www.helmhousing.org Minimum level(s) of standards possibly required:
In particular and without prejudice, to the generality of the foregoing
the economic operator and/or members of the consortium is required to
comply with the requirements of the applicable memorandum of information
and prequalification questionaire (PQQ1)
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The
objective criteria for choosing the limited number of economic operators
(economic and financialstanding, technical and professional ability) will
be detailed in the applicable memorandum of information
andprequalification questionnaire, which can be downloaded from
www.helmhousing.org Where there is a tie for 6thplace, then all Economic
Operators in 6th place will be invited to tender. For the purposes of this
exercise a tiefor 6th place is deemed to occur where two or more Economic
Operators have identical scores or a score within 5 marks (out of a score
of 100) of the 6th place score.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
AHC - Heating Systems Service, Response Maintenance and Planned
Maintenance / Replacements
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 2.1.2014 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
7.1.2014 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
All documentation including the memoradum of information and
prequalification questionnaires can be downloaded from
www.helmhousing.org The cost of responding to the prequalification questionnire and any
subsequent invitation to tender and participation in the project will be
bourne soley by each economic operator participating. Economic Operators
should note that Helm reserves the right to cancel this procurement
process at any stage without reason or cost reimbursement. Any
expenditure, work or effort undertaken prior to the contract award is at
the sole risk of the Economic Operator participating in this procurement
process.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Appeals must be
lodged in accordance with the Public Contract Regulations 2006 as amended.
VI.5) Date of dispatch of this notice:
28.11.2013
