SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Department of Finance and Personnel Northern Ireland
Central Procurement Directorate, Clare House, 303 Airport Road West
Attn: Julie-Ann Ferguson
BT3 9ED Belfast
UNITED KINGDOM
E-mail:
Julie-ann.ferguson@dfpni.gov.ukFurther information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
General public services
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Project 5493 FSNI Cleaning and Catering Services 2011.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance FSNI, Seapark.
NUTS code UKN0
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Provision of cleaning and catering services to Forensic Science Northern
Ireland (FSNI).
II.1.6) Common procurement vocabulary (CPV)
90910000, 55520000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
Yes
tenders should be submitted for one or more lots
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Contract will be awarded for an initial period of three years with two
further options to extend annually for one year each.
Excluding VAT 500 000 GBP
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 16.1.2012. Completion 15.1.2015
INFORMATION ABOUT LOTS
LOT NO: 1
TITLE Cleaning
1) SHORT DESCRIPTION
Lot 1 - Cleaning services to include laundry and feminine hygiene.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90910000, 90919200, 90911200, 90911100
5) ADDITIONAL INFORMATION ABOUT LOTS
Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required
once):
https://e-sourcingni.bravosolution.co.uk and click the link to
register - Accept the terms and conditions and click ‘continue’ - Enter
your correct business and user details - Note the username you chose and
click ‘Save’ when complete - You will shortly receive an email with your
unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the
username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the ‘Express Interest’ button at the top of the page. -
This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a
secure area reserved for your projects only) -You can now access any
attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT
Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’
(please give a reason if declining) - You can now use the ‘Messages’
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online & offline actions
for you to perform (there is detailed online help available) You must then
submit your reply using the ‘Submit Response’ button at the top of the
page. If you require any further assistance please consult the online
help, or contact the eTendering help desk.
LOT NO: 2
TITLE Catering
1) SHORT DESCRIPTION
Lot 2 - Catering Services.
2) COMMON PROCUREMENT VOCABULARY (CPV)
55520000, 55500000
5) ADDITIONAL INFORMATION ABOUT LOTS
Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required
once):
https://e-sourcingni.bravosolution.co.uk and click the link to
register - Accept the terms and conditions and click ‘continue’ - Enter
your correct business and user details - Note the username you chose and
click ‘Save’ when complete - You will shortly receive an email with your
unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the
username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the ‘Express Interest’ button at the top of the page. -
This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a
secure area reserved for your projects only) -You can now access any
attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT
Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’
(please give a reason if declining) - You can now use the ‘Messages’
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online & offline actions
for you to perform (there is detailed online help available) You must then
submit your reply using the ‘Submit Response’ button at the top of the
page. If you require any further assistance please consult the online
help, or contact the eTendering help desk.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.3) Technical capacity
Minimum level(s) of standards possibly required
Lot 1 - Cleaning.
Stage 1 – Selection Criteria – Pass/Fail.
Previous Relevant Experience (Pass/Fail).
Tenderers must clearly demonstrate previous relevant experience of the
company using example(s) with dates, from within the last 3 years. The
example(s) should demonstrate a previous track record of successfully
delivering a similar size and scale of service within a
laboratory/clinical environment to that specified to either the public or
private sector.
— Quality Standard (Pass/Fail).
Tenders must provide a valid certificate for the accreditation - ISO
9001:2008 (replaces ISO 9001:2000) or equivalent external accreditation.
Tenderers must include proposals as to maintaining this validity
throughout the duration of this contract.
— Minimum Security Requirements (Pass/Fail).
Tenderers must provide an assurance that by the contract commencement
date, only staff with the necessary national vetting clearance (Counter
Terrorist Check – CTC) will have access any area of work relating to this
contract.
In addition to CTC clearance all cleaning staff must be CTC cleared
through PSNI and as such have PSNI clearance for the Seapark site.
Currently this process can take 3-4 months therefore application for CTC
site clearance must be submitted in advance of the start date of the
contract.
Please note: Tenderers should note that ‘within 3 years’ refers to within
3 years from the closing date of this tender competition.
Lot 2 – Catering.
Stage 1 – Selection Criteria – Pass/Fail.
— Previous Relevant Experience (Pass/Fail).
Tenderers must clearly demonstrate previous relevant experience of the
company using examples with dates, from within the last 3 years. The
example(s) should demonstrate a previous track record of successfully
delivering a similar size and scale of service to that specified to either
the public or private sector.
— Quality Standard (Pass/Fail).
Tenders must provide a valid certificate for the accreditation - ISO
9001:2008 (replaces ISO 9001:2000) or equivalent external accreditation.
Tenderers must include proposals as to maintaining this validity
throughout the duration of this contract.
— Minimum Security Requirements (Pass/Fail).
Tenderers must provide an assurance that by the contract commencement
date, only staff with the necessary national vetting clearance (Counter
Terrorist Check – CTC) will have access any area of work relating to this
contract.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Open
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
Project 5493
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 10.8.2011
IV.3.4) Time-limit for receipt of tenders or requests to participate
10.8.2011 - 15:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in days 90 (from the date stated for receipt of tender)
IV.3.
Conditions for opening tenders
Date: 10.8.2011 - 15:01
Place
An electronic tendering system is used and hosted by Bravo Solutions.
Documents can only be accessed after the closing date.
Persons authorised to be present at the opening of tenders No
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: 3 years
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required
once):
https://e-sourcingni.bravosolution.co.uk and click the link to
register - Accept the terms and conditions and click ‘continue’ - Enter
your correct business and user details - Note the username you chose and
click ‘Save’ when complete - You will shortly receive an email with your
unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the
username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the ‘Express Interest’ button at the top of the page. -
This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a
secure area reserved for your projects only) -You can now access any
attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT
Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’
(please give a reason if declining) - You can now use the ‘Messages’
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online and offline
actions for you to perform (there is detailed online help available) You
must then submit your reply using the ‘Submit Response’ button at the top
of the page. If you require any further assistance please consult the
online help, or contact the eTendering help desk.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: CPD will
incorporate a standstill period at the point information on the award of
the contract is communicated to tenderers. That notification will provide
full information on the award decision. The standstill period, which will
be for a minimum of 10 calendar days, provides time for unsuccessful
tenderers to challenge the award decision before the contract is entered
into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the
rules to take action in the High Court in Northern Ireland.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
15.6.2011
CONTRACT NOTICE
Services
