SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Belfast City Council
Cecil Ward Building, 4 - 10 Linenhall Street
Attn: Margaret Madill
BT2 8BP Belfast
UNITED KINGDOM
Tel. +44 2077964170
E-mail:
madillm@belfastcity.gov.ukFurther information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Provision of cleaning services for Belfast Castle and Malone House.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Main place of performance Belfast.
NUTS code UKN01
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Tender for provision of cleaning services for Belfast Castle and Malone
House.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
II.1.
Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
As specified in documents.
Excluding VAT 400 000 GBP
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 60 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
Please refer to III.2.2 below.
III.2) CONDITIONS FOR PARTICIPATION
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: Tenderers must be in a sound financial position to service a contract
of this size and have a turnover of a minimum of 160 000 GBP per annum.
This will entail financial checks being completed by the Council.
Minimum level(s) of standards possibly required Conditions for
participation are contained in the tender documents which may be accessed
by logging onto
www.belfastcity/gov.uk/tenders and following the link.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
Tenderers must provide evidence that they have a proven track record over
at least the past 2 years of providing a similar service to the
satisfaction of their customers.
Where tenderers are forming consortia or using sub-contractors for the
provision of this service, they must have a proven track record of working
together and delivering similar contracts to the satisfaction of their
customers.
Where sub-contractors are being used as part of the bid, they must also
have a proven track record of delivering those services that the tenderer
proposes to sub-contract.
Minimum level(s) of standards possibly required
Conditions for participation are contained in the tender documents which
may be accessed by logging onto
www.belfastcity/gov.uk/tenders and
following the link.
III.2.4) Reserved contracts
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Open
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
T993
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
10.12.2010 - 15:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in month(s): 6 (from the date stated for receipt of tender)
IV.3.
Conditions for opening tenders
Place
24-26 Adelaide Street Belfast BT2 8GD, UNITED KINGDOM.
Persons authorised to be present at the opening of tenders No
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
The Contracting Authority intends to use an eTendering system in this
procurement exercise.
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required
once):
Browse to the eSourcing Portal:
https://e-sourcingni.bravosolution.co.ukand click the link to register,
Accept the terms and conditions and click "continue",
Enter your correct business and user details,
Note the username you chose and click "Save" when complete,
You will shortly receive an email with your unique password (please keep
this secure).
2. Express an Interest in the tender:
Login to the portal with the username/password,
Click the "PQQs / ITTs Open To All Suppliers" link. (These are
Pre-Qualification Questionnaires or Invitations to Tender open to any
registered supplier),
Click on the relevant PQQ/ ITT to access the content,
Click the "Express Interest" button in the "Actions" box on the
left-hand side of the page,
This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is
a secure area reserved for your projects only),
You can now access any attachments by clicking the "Settings and Buyer
Attachments" in the "Actions" box.
3. Responding to the tender:
You can now choose to "Reply" or "Reject" (please give a reason if
rejecting),
You can now use the Messages function to communicate with the buyer
and seek any clarification,
Note the deadline for completion, then follow the onscreen instructions
to complete the PQQ/ ITT,
There may be a mixture of online & offline actions for you to perform
(there is detailed online help available).
You must then publish your reply using the publish button in the "Actions"
box on the left-hand side of the page. If you require any further
assistance please consult the online help, or contact the eTendering help
desk.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Belfast City Council
24-26 Adelaide Street
BT2 8GD Belfast
UNITED KINGDOM
E-mail:
cupplesv@belfastcity.gov.ukTel. +44 2890270269
Internet:
www.belfastcity.gov.ukVI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority
will incorporate a minimum of 10 calendar day standstill period (or 15
days if non-electronic or fax methods used) at the point that information
on the award of the contract is communicated to tenderers. If an appeal
regarding the award of a contract has not been successfully resolved then
the Public Contracts Regulations 2006 (England, Wales and Northern
Ireland) provide for aggrieved parties who have been harmed or are at risk
of harm by a breach of the rules to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought
promptly (generally within 3 months).
VI.5) DATE OF DISPATCH OF THIS NOTICE:
18.11.2010
