CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): The National Exhibition Centre
Ltd, Bickenhill Lane, Contact: Purchasing Department, Attn: Debbie
Cookson, UK-Birmingham B40 1NT. Tel. +44 1217672927. E-mail:
debbie.cookson@necgroup.co.uk.
Internet address(es):
General address of the contracting authority:
www.necgroup.co.uk.
Address of the buyer profile:
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA6822.
Further information can be obtained at: The National Exhibition Centre
Ltd, Bickenhill Lane, Contact: Purchasing Department, Attn: Debbie
Cookson, UK-Birmingham B40 1NT. Tel. +44 1217672927. E-mail:
debbie.cookson@necgroup.co.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
The National Exhibition Centre Ltd, Bickenhill Lane, Contact: Purchasing
Department, Attn: Debbie Cookson, UK-Birmingham B40 1NT. Tel. +44
1217672927. E-mail:
tenders@necgroup.co.uk.
Tenders or requests to participate must be sent to: The National
Exhibition Centre Ltd, Bickenhill Lane, Contact: Purchasing Department,
Attn: Debbie Cookson, UK-Birmingham B40 1NT. Tel. +44 1217672927. E-mail:
tenders@necgroup.co.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other: Almo.
Recreation, culture and religion.
Other: Performance venue.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Provision of Cleaning Services to Town Hall, Birmingham.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 14.
Main place of performance: Town Hall, Victoria Square, Birmingham B3 3DQ.
NUTS code: UK.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Performances
Birmingham Ltd intend to appoint a service provider to continue the
delivery of Cleaning Services to the Town Hall venue effective from
1.9.2009 to 31.8.2012 (a term of 3 years).
The services to be covered by this contract will include:
1. Daily internal building cleaning (front and back of house)
2. Regular external building cleaning (low level)
3. Janitorial services (event related)
4. Consumable supply
The Town Hall venue is looking for a provider who:
Manages small to medium size contracts in the central Birmingham region
(up to a maximum value of 150 000 GBP per annum,
Has experience of working within buildings,
Grade 1 listed,
Open to the general public for event, entertainment or live performance
purposes,
Has the ability to provide a daily cleaning service supplemented by
janitorial support as required by the venue’s event programme,
Can be flexible regarding the hours of operation in order to accommodate
event requirements,
Will become part of the Town Hall team with an emphasis on customer care
and pride in the building.
II.1.6) Common procurement vocabulary (CPV): 90911000, 90911200,
90919200.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.
Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: 3 year contract term based on annual
value of between:
50 000- 5 000 GBP
Estimated value excluding VAT:
Range: between 150 000 and 225 000 GBP.
II.2.2) Options: Yes.
Description of these options: Option to extend by a further 2 year (24
month) term.
Provisional timetable for recourse to these options: in months: 36 (from
the award of the contract)
Number of possible renewals: 1
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 36 (from the award of the
contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.9.2009. Completion: 31.8.2012.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: -
Objective criteria for choosing the limited number of candidates: Supplier
Experience & References 52 %.
Staffing matters 21 %.
Company information and insurances 12 %.
H&S, Quality and Environmental policies and procedures 10 %.
Contract management site and support resource 5 %.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
5625.09.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 6.3.2009.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
9.3.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 23.3.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: Subject to renewal
at end of initial contrac term:
Estimate further notices: January 2012.
VI.3) ADDITIONAL INFORMATION: Town Hall is one of two iconic venues
managed by Performances Birmingham Ltd at the heart of the city of
Birmingham. Together with Symphony Hall they present an exciting and
varied programme of over 600 concerts and events each year.
Performances Birmingham Ltd is an independent charitable trust and
controlled by Birmingham City Council.
Performances Birmingham Ltd intend to appoint a service provider to
continue the delivery of Cleaning Services to the Town Hall venue
effective from 1.9.2009 to 31.8.2012 (a term of 3 years).
The services to be covered by this contract will include:
1. Daily internal building cleaning (front and back of house)
2. Regular external building cleaning (low level)
3. Janitorial services (event related)
4. Consumable supply
The Town Hall venue is looking for a provider who:
Manages small to medium size contracts in the central Birmingham region
(up to a maximum value of 150 000 GBP per annum,
Has experience of working within buildings,
Grade 1 listed,
Open to the general public for event, entertainment or live performance
That have features or fittings requiring particular attention and care,
Has the ability to provide a daily cleaning service supplemented by
janitorial support as required by the venue’s event programme.
Has the ability to provide a flexible service that changes to reflect
building activity and use.
Will become part of the Town Hall team with an emphasis on customer care
and pride in the building.
The Purchasing Authority is acting on behalf of the following
organisations:
Performances Birmingham Ltd.
Town Hall.
Victoria Square.
Birmingham.
B3 3DQ.
(MT Ref:60762).
VI.5) DATE OF DISPATCH OF THIS NOTICE: 2.2.2009.
